Property Manager & Contracts Administrator

Join the Port of Portland team as a Property Manager & Contract Administrator! Our team plays a crucial role in supporting the Port's diverse portfolio, which includes airports, marine terminals, and industrial properties. You'll manage and oversee dynamic airport properties, build strong relationships with tenants, and ensure smooth operations across our aviation facilities. If you're ready to make an impact in a fast-paced, ever-evolving environment while contributing to the growth and success of a vital regional asset, we want to hear from you!

Property management for general aviation and other assigned tenants at the Troutdale (TTD), Hillsboro (HIO), and Portland (PDX) airports.

• Work with each assigned tenant or their representatives to ensure compliance with lease requirements.
• Coordinate and resolve operational issues at local, regional, or corporate level.
• Review proposed subleases, design submittals, and tenant improvements for compliance with leases and applicable Design Standards.
• Review and interpret leases, operating agreements, contracts, renewals, permits, and/or various property rights, or other rights of use evaluating customer issues to determine appropriate responses to tenant issues including recommendation of negotiating positions.
• Ensure compliance by tenants with contractual and environmental obligations, as well as applicable rules and standards, utilizing property management and real estate best management practices.
• Review and update assigned quarterly tickler report items.
• Coordinate with Finance regarding rent and fee collections.

• Update inspection forms to reflect specific lease language and updates.
• Establish and implement plans to ensure tenants complete necessary work.
• Conduct re-inspections to ensure compliance.

• Contract document preparation and processing: a) complete research to prepare for drafting contract documents; b) draft or review/proofread drafted contract documents for accuracy; coordinate and review exhibits and other attachments; c) coordinate appropriate internal review of all documents with stakeholders; d) finalize documents for execution by relevant parties; e) send originals to tenants.
• Contract compliance and documentation: a) communicate and obtain from tenant required financial security, insurance, reports, and other lease requirements; b) compile insurance certificates, letters of credit, and other contract documentation for compliance/forward as appropriate; c) maintain lease file integrity following records retention procedures.
• Contract administration computer system management: a) review tenant contracts and correspondence to identify information that should be updated in the system; b) ensure system information integrity by managing and completing the outstanding update tasks to ensure all necessary information is accurate and reflects the most recent changes; c) develop a solid understanding of the JDE Property Management System User Manual and participate in training opportunities; d) generate system reports or summaries needed to work with the information contained in the system, including quarterly critical date reports.

Education and experience:

• Bachelors degree in Business, Public Administration, Real Estate, or equivalent.
• Minimum two (2) years experience in property management for Aviation, Industrial, Commercial, or Multi-Family tenants (or a combination of each).
• May include a combination of contract administration with proven success in achieving and maintaining tenant satisfaction/experience, or equivalent combination of education and experience.
• Maintain a valid state drivers' license is required.
• Ability to obtain and maintain unescorted access to secure areas of the airport.

• Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
• Focus on safety improvements and comply with safety and health policies and procedures.
• Show the utmost respect for others and act as a team player.
• Port policies and ordinances.
• Budget development and monitoring.
• Computer systems such as Microsoft Suite, Visio, Adobe, Photoshop.
• Apply general Real Estate principles and practices in the areas of Property Management, facilities management, and contract administration management.
• Use basic project management skills to design and accomplish projects which may involve multiple departments and some outside resources.
• Analyze financial transactions and communicate technical information.
• Communicate effectively with customers and professionally represent the department.
• Establish trust and respect with customers and stakeholders for cooperative problem solving.
• Learn and apply a broad knowledge of administrative procedures and office operations.

SELECTION PROCESS (tentative schedule):

1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of January 5, 2024.
   
   
2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials including any responses to the supplemental questionnaire.
   
   
3. Our goal is to schedule virtual first found of interviews with candidates that successfully passed the SME evaluation step week of January 20, 2025.

About us:

At the Port of Portland, we use everything we have - our three airports, four marine terminals, five business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone's life better. And we'll use our power and influence to pull down barriers, unlock new opportunities, ensure more people share in our region's success and include those who have been excluded in the past. With YOUR help - together with our partners, customers, and community - we'll help drive meaningful change!

Do you have questions about this job?

Contact us: careers@portofportland.com

Safety: The Port promotes safety as a guiding principle and practice in accomplishing work by complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.

Diversity and Inclusion: At the Port, we don't just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.

EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.

Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.

Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.

ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email careers@portofportland.com.