Academic Department Administrator

• Coordinates all logistical aspects within the Corcoran, including space, food and beverages, print and digital program materials (including graduate manual), graduate student recruitment, speaker travel, and events among other tasks.
• Support the operational functions of the school facilities, including submitting building repair requests and following up with facilities and the Corcoran team.
• Answers routine requests for information from current students, prospective students, and the public and directs them to appropriate sources, offices, or advisors.
• Develops and monitors budgets and prepares and processes all financial-related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, volunteer appreciation recognition, and expense reimbursements.
• Manages and orders supplies for the department. Maintains department P-card. Ensures budget compliance with institutional policies and procedures.
• Supports the administrative operations of the programs, including developing and maintaining databases (such as lists of alumni and email distribution lists); managing programmatic and school space requests; scheduling, supporting/attending, producing agendas and minutes; preparing correspondence designed to effect action or publicize programmatic activities and to disseminate information about relevant events and opportunities to the department community (jobs, internships and other opportunities for students); editing and submission of the schedule of classes for both the regular and summer semesters, editing bulletin copy, helping with new course proposals and program changes; and compiling/distributing various assessments.
• Assist the Program Head with key academic tasks, namely preparing the academic schedule and collecting and storing syllabi.
• Hires/supervises work-study students.
• Regularly updates programmatic web platforms and helps compile department newsletter material.
• Tracks donations and manages departmental correspondence with donors.
• Processes classroom and academic technology requests.
• Liaison between departments and offices within CCAS and GW.
• Collaborate with the Senior Accountant on the payment process for Corcoran. Monitor, document, and coordinate program payments.

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

• Excellent customer service skills are desired
• Superior organizational skills and attention to detail
• Understanding and experience with scheduling preferred
• Proficiency in the Microsoft Office suite, including Excel and Word is desired
• Knowledge of, or ability to learn, the Adobe Creative Suite, Google Workplace applications such as Google Docs and Google Sheets, and various social media platforms.

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.