Program Manager

Rutgers University

United States, New Jersey, Piscataway

Dec 20, 2024

Position Details

Position Information

Recruitment/Posting Title	Program Manager
Job Category	Staff & Executive - Administrative & Support - Management
Department	RWJ - Brain Health Institute
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Manager for the Brain Health Institute within Robert Wood Johnson Medical School in the Rutgers Biomedical and Health Sciences. The primary purpose of the Program Manager is to manage the research and administrative functions of BHI-administered faculty and staff. The Program Manager will be responsible for managing the Pre-Award function for all grants and contracts associated with sponsored research at the Rutgers Brain Health Institute and its centers. This includes supervising a grant administrator, identifying potential funding opportunities and ensuring that BHI-administered faculty and staff perform timely application preparation, assembly, and submission using the Rutgers Research Administration and Proposal Submission System ( RAPSS). In order to supervise BHI staff and advise faculty, they will demonstrate knowledge of submission of grant applications, including preparation and assembly of required Rutgers, Federal, State and Foundation grant materials. Must be capable of quickly learning and adjusting to external and internal grant software systems. In addition, the Program Manager will be involved in the decision-making process of BHI and its centers, including managing faculty recruitment and hosting BHI events. The Program Manager will supervise the BHI program coordinator for marketing and communication and be responsible for developing scientific content for BHI. They will advise the BHI Director and Executive Director of Administration to achieve BHI vision and mission and help implement the new BHI strategic plan goals. The Program Manager must have a broad knowledge of neuroscience and/or brain health research and a desire to promote bench to bedside research. Among the key duties of this position are the following: Decide appropriate Federal and non-Federal Funding opportunities for BHI faculty. Supervise BHI marketing and communication coordinator to ensure dissemination of this information monthly. Provide guidance to faculty, administrators, and other staff on proposal development and grant application requirements for Federal, State, Corporate and other funding agencies. Supervise the BHI grants administrator and manage the timely submission of completed grant applications developed by the Director and other BHI-administered faculty. Monitor/Review research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with university and agency policies and procedures, including those of IACUC, IRB and IBC. Identify and keep an up to date a listing of all shared core facilities and other resources at Rutgers to include in grant applications. Obtain Rutgers neuroscience and brain health research faculty expertise information to keep the expertise directory on BHI website up to date. In consultation with the Director and Executive Director or BHI, manage the planning and implementation of seed/pilot funding schemes and organizing multi-investigator grant applications. In consultation with the Director and Executive Director or BHI, manage BHI faculty recruitment by placing ads on external job boards, screening NIH Reporter to identify potential candidates, supervise BHI staff in arranging virtual and in-person faculty candidate seminars and helping schedule candidate-faculty meetings if requested. Supervise BHI Communication and Marketing Coordinator and develop scientific content to highlight BHI faculty research accomplishments. Responsible for developing skill-based certificate and badging educational programs focused on neuroscience and brain health research by working with BHI faculty and staff.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Exempt
Grade	30S
Position Salary
Annual Minimum Salary	102186.00
Annual Mid Range Salary	129264.00
Annual Maximum Salary	156342.00
Standard Hours	37.50
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Minimum Edu of a Master's Degree in a neuroscience, psychology or closely related science field, plus 5 years related Post Master's Experience in neuroscience or brain health research training as demonstrated by peer-reviewed scientific articles in major neuroscience journals is required.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Two (2) years Supervisory experience. Must have strong English writing and speaking skills. Knowledge of computer programs, including MS Word, Outlook, Excel, Access, PowerPoint, Photoshop and Adobe Acrobat. Ability to work with Zoom and Webex virtual meeting platforms. Outstanding human relations and leadership skills and the ability to function in a team environment. Have knowledge and understanding of Federal and State agency regulations, policies, procedures and laws applicable to sponsored program activities. Broad understanding of social media landscape to help develop interesting and engaging scientific content for lay public. Must be able to work under pressure, prioritize and meet multiple grant submission deadlines, and be capable of quickly learning and adjusting to external and internal grant software and systems. Demonstrated knowledge is necessary of how to accomplish superior performance in unionized environment.
Preferred Qualifications	Prior funding success with Federal grant awards as the PI on F-, R- or K-type awards is a major plus. PHD in neuroscience, psychology or closely related science field, Plus 3 years related post doc experience Proficiency with Rutgers Research Administration and Proposal Submission System (RAPSS).
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. Sitting at computer for length of time. Manual dexterity and vision sufficient for computer data entry and data analysis. May need to lift small objects/packages up to 25 pounds. Must be able to perform detailed work, work productively under time constraints to meet multiple grant submission deadlines, and manage multiple tasks. WORK ENVIRONMENT: Fast-paced office setting. Moderate background noise. This position requires occasional evening and weekend hours as needed to meet grant submission deadlines and host BHI activities and events.
Special Conditions	Preference to those with understanding of proposal development, finding funding and other grant related activities experience such as writing IACUC, IBC, or IRB protocols.

Posting Details

Posting Number	24ST2918
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement