ASSISTANT STAFF SPECIALIST I/II

The Bay Area Air Quality Management District
$85,068.66 - $114,000.14 Annually
medical insurance, dental insurance, life insurance, vision insurance, vacation time, paid holidays, sick time, tuition reimbursement, retirement plan, pension, remote work
United States, California, San Francisco
375 Beale Street (Show on map)
Dec 30, 2024
Description The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices. The District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma. The Air District is currently conducting an open recruitment for the position of Assistant Staff Specialist I/II in the Community Investments Office. This is an open recruitment for one (1) full-time, represented position. COMMUNITY INVESTMENTS OFFICE The Community Investments Office represents a transformative approach to community investment, ensuring that financial resources-particularly those derived from the Community Benefits Penalty Funds Policy-are reinvested into meaningful, community-driven solutions. By turning penalties into progress, the office helps mitigates harm caused by polluters and fosters funding opportunities that enhance public health, environmental quality, economic opportunity, and community well-being. Through transparent decision-making, the office builds trust, promotes collaboration, and delivers measurable outcomes aligned with community priorities. What You'll Do: Assist in the administration and coordination of a variety of Community Investments Office programs and projects Respond verbally and in writing to community representatives and Air District staff regarding Community Investments Office initiatives, programs and related work Schedule, attend, and participate in Community Investments Office workshops and meetings, including the preparation of related materials and follow up on required tasks Research, analyze, summarize and compile a variety of data and informational materials related to the Community Investments Office programs Assist in preparing verbal and written reports including annual impact reporting. DEFINITION Under general supervision, performs a variety of administrative work limited to the areas of incentives, contracts, business services, finance, budget, facility management programs, and other programs as needed; performs related work as assigned. DISTINGUISHING CHARACTERISTICS Assistant Staff Specialist I is the entry level in this classification. Initially under close supervision, incumbents learn District procedures and policies while performing the more routine duties. As experience is gained, assignments become more diversified and are performed with less supervision. This class is alternately staffed with Assistant Staff Specialist II and incumbents may advance to the higher-level classification after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class. Assistant Staff Specialist II is the journey level in this classification, fully proficient to perform higher-level program work than the Assistant Staff Specialist I. Incumbents perform a variety of administrative support functions in the programs listed in the definition above, and perform other related work as required. This class is distinguished from administrative support positions in that the latter provide general and routine office administrative support. This class is further distinguished from Staff Specialist in that the latter performs specialized functions in assigned programs at a professional level. Examples of Duties for this Position EXAMPLES OF DUTIES: The Assistant Staff Specialist duties will vary by Division, and will include a subset of the example duties listed below for the specific position. Assists in the administration and coordination of a variety of District programs and projects; performs administrative tasks. Responds orally and in writing to inquiries regarding District programs to District staff, industry, public, and other agencies. Schedules, attends, and participates in workshops, meetings, and trainings; prepares materials and follows up as required. Researches and compiles a variety of data and informational materials related to District programs; analyzes and summarizes such information as directed; Assist in preparing verbal and written reports. Assists in the development and implementation of new or improved systems to increase program effectiveness and reduce operational cost; assists in the preparation of cost analyses Receives and screens visitors and telephone calls, providing factual information which requires the interpretation of policies and procedures. Maintains and updates computer databases and systems. Receives, logs, reviews, processes documents, reports, and applications in accordance with established procedures and in compliance with regulations. Assists in drafting new and revised policies and procedures for various programs. Confers with industry representatives, District staff, the public and other agencies to obtain and disseminate technical and operational information regarding District programs. Assists with internal and external program audits. Minimum Qualifications Education and Experience: A typical way to obtain the knowledge and skills is: Assistant Staff Specialist I: Equivalent to an Associate degree and one year of experience in office, program, or administrative support. Assistant Staff Specialist II: In addition to the above, two years of experience providing administrative support services, preferably in an environmental program. Desirable Qualifications Experience in research studies and reports including the collection, organization, analysis and development of administrative, financial, and organization recommendations. Public Sector experience in preparing basic written analysis and reports. Experience in a position engaging with community groups and/or a customer service role. Benefits Please see a full list of benefits here: https://www.baaqmd.gov/about-the-air-district/job-opportunities/benefits-resources How to Apply & Selection Criteria Interested individuals must submit a completed official BAAQMD application along with a chronological resume and the answers to the Supplemental Questionnaire no later than 5 p.m. on Monday, January 20th. Applications are accepted online. Please visit our website at www.baaqmd.gov/jobs to apply. Resumes are required, but not in lieu of the required application materials. Postmarks, faxes, and E-mailed applications will not be accepted. Supplemental Questions Instructions Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section. Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question. Selection Criteria Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants. The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months. Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980 The District is an Equal Opportunity Employer. How to Apply for a job at the Air District: https://youtu.be/bIwt9DmcYNk