Administrative Assistant

About SCAN

SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation's leading not-for-profit Medicare Advantage plans, serving more than 270,000 members in California, Arizona, Nevada, Texas and New Mexico. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 40 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare. SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn, Facebook, and Twitter.

The Job

Provides departmental support Independence at Home by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

You Will

Answering the phone at a reception desk and transferring calls as needed

Sorting and delivering incoming mail and collecting and sending outgoing mail

Create documents, maintaining databases and sending memos and emails

Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals

Running errands and making deliveries around the office or to external parties

Collecting, filing and organizing office documents, such as reports and confidential records

Managing digital document filing, including encrypted documents and email correspondence

Monitoring office inventory and ordering supplies

Transcribing or taking notes during meetings and writing minutes, memos and/or agendas

Preparing or processing invoices or estimates

Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks

Packaging and shipping company materials and supplies

Actively support the achievement of SCAN's Vision and Goals.

Other duties as assigned.

Your Qualifications

High School Degree (preferred)

3 years or more of experience as an office clerk or similar duties of an office clerk

Strong communication and customer service skills

Strong organization skills

What's in it for you?

• Base salary range: $21.78 to $34.86 per hour
• Work Mode: Onsite, in office weekly on Tuesdays & Wednesdays
• An annual employee bonus program
• Robust Wellness Program
• Generous paid-time-off (PTO)
• Eleven paid holidays per year, plus 1 floating holiday, plus 1 birthday holiday
• Excellent 401(k) Retirement Saving Plan with employer match and contribution
• Robust employee recognition program
• Tuition reimbursement
• An opportunity to become part of a team that makes a difference to our members and our community every day!

We're always looking for talented people to join our team! Qualified applicants are encouraged to apply now!

At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.

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