Administrative Manager - Center for Brain Research in Development, Genetics, and Engineering (BRIDGE)

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A Brief Overview

The Administrative Manager will support a new Center of Emphasis at CHOP, The Center for Brain Research in Development, Genetics, and Engineering (BRIDGE). The BRIDGE Center is a translational neuroscience center focused on mechanisms of brain development and neurodevelopmental disorders including childhood epilepsy, developmental delay, autism spectrum disorder, developmental brain injury, and psychiatric and behavioral disorders. The goal of the Center is to translate scientific insights into the implementation of novel therapeutics in patients. The BRIDGE Center will occupy a customized space designed to enhance collaboration in the Morgan Center for Research and Innovation (MCRI) on the CHOP campus, scheduled for completion in the fall of 2025.

This role provides a central and key position for all basic and translational research conducted under the auspices of the Research Institute/Administrative Division.

Keys to this role will be to manage, direct and implement operational strategies and objectives to ensure the achievement of the center/division's research goals. Will supervise staff.

What you will do

• Operations and Management of all research activities within The Center:
• Develop database of all clinical and translational studies; develop and maintain tools, monitoring reports, processes, programs, and standard operating procedures (SOPs) designed to support the Center's research activities.
• Coordinate all regulatory / compliance training of all research personnel in support of the successful completion of the Center's Research activities.
• Identify areas that are underserved and make recommendations for re-allotment of resources.
• Attend all Clinical Research seminars and meetings within the Center.
• Provide administrative leadership and support for clinical research investigators and coordinators.
• Work with the Center Director or AD to develop, organize, maintain, and manage the infrastructure and resources necessary for supporting a quality research program.
• Provide administrative leadership and oversight to center staff; organize and supervise research teams.
• May oversee the recruitment, training, assessment, and retention of staff based on the needs of the area. Review/screen potential applicants for clinical research support staff.
• Create and revise position descriptions and evaluations for research personnel.
• Organize, monitor and assist with review, editing, and submission process of manuscripts, articles, and other publications as needed as well as preparation process for presentations at scientific meetings.
• Streamline the process of preparing manuscripts for submission
• Work with coordinators to track and prepare journal reviews, articles
• Oversee coordinators; organize and prepare bibliographies
• Review galleys and proofs, as needed, for final submission
• Communications
• Communicate with NIH or other sponsors/parties involved to ensure that current guidelines are being adhered to; Interface with Investigators as necessary
• Serve as liaison between Research Administration and investigators
• Collect, organize, monitor and distribute information; organize and submit materials
• Budgets/Purchasing
• Work with Resource Coordinator on budgets for grants
• Streamline the process for ordering of materials for research projects.

Education Qualifications

• Bachelor's Degree Required
• Master's Degree Preferred

Experience Qualifications

• At least seven (7) years of clinical research or research administration experience Required
• At least three (3) years of leadership, management or supervisory experience Required
• Previous experience in grant writing and/or grants management and coordination Required
• Previous experience in financial management, including budget preparation and management Required
• At least ten (10) years of clinical research or research administration experience in a clinical research or academic environment
• At least five (5) years of leadership, management or supervisory experience in a clinical research or academic environment Preferred
• At least one (1) year of financial management experience, including budget preparation and management with a hospital or medical school environment Preferred
• Previous experience in resource management, project management and coordination Preferred
• Previous experience in editing, including manuscript preparation, galleys, proofs or similar Preferred
• Previous experience in pediatric research Preferred

Skills and Abilities

• Advanced knowledge of clinical research
• Fundamental knowledge of the grant submission process
• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Excellent customer service skills
• Excellent time management skills
• Excellent critical thinking / problem-solving skills
• Excellent project management skills
• Excellent organizational skills
• Excellent analytical skills
• Strong leadership skills
• Ability to maintain confidentiality and professionalism
• Ability to work independently with minimal supervision
• Ability to convey complex or technical information in an easy-to-understand manner
• Ability to collaborate with stakeholders at all levels
• Ability to be flexible and adaptable to change

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

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