Program Assistant IV - Auxiliary Accounting Services

The Program Assistant IV in Auxiliary Accounting Services at Allan Hancock College provides administrative and accounting support for the department's financial operations, ensuring accuracy and compliance with institutional and regulatory requirements.

Essential Duties & Responsibilities:

• Prepare and submit DE-542 reports to the Employment Development Department (EDD) for independent contractors.
• Match returned receipts for advancements to corresponding check requests, ensuring accuracy and proper documentation.
• Scan, organize, and securely shred financial documents in compliance with record retention policies.
• Monitor the Auxiliary Accounting Services email account, reviewing and printing incoming receipts, invoices, and completed meal sheets.
• Verify that signed meal sheets align with the approved funding, ensuring accuracy in financial records.
• Process requests for district invoices, ensuring proper coding, documentation, and timely submission.
• Assist with other accounting and administrative tasks as needed to support Auxiliary Accounting Services operations.

Qualifications & Skills:

• Experience in accounting or administrative support in a business or educational setting.
• Knowledge of financial reporting, invoice processing, and record-keeping practices.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and document management systems.

Work Schedule
Flexible work schedule: 6-8 hours a week, as needed, within normal college business hours.

Salary
Program Assistant IV: $24.00

To be considered as a candidate for this position, please submit the following materials through our website:

A current and complete resume of education and professional experience.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.