Executive Assistant

The Executive Assistant for Brightview Senior Living will provide a wide range of support to various members of our Development team -- helping advance the company's objectives and goals by creating a disciplined and systematic approach to prioritizing the team's schedule and interactions with others. Responsibilities include managing complex calendars, scheduling meetings and travel, creating presentations, as well as playing a key role in managing projects that are essential in Brightview's continued success and future growth!

The ideal candidate will be customer service oriented with the ability to exercise excellent judgment and decision-making skills. The Executive Assistant is a critical project coordinator for Marketing activities and assists the team on tracking project milestones.

If you can function efficiently and effectively in a fast-paced professional environment with the proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, Brightview Senior Living needs you!

• Consistently and genuinely demonstrate the STARS principles of Service, Teamwork, Action, Reputation and Success in all activities and interactions.
• Provide general clerical and administrative support to the Development team.
• Prepare expense reports and invoices for payment.
• Arrange travel including air, train, car rentals, and hotel.
• Manage calendars including scheduling, accepting, and declining meetings and appointments on behalf of managers.
• Coordinate meetings and conferences including preparing agendas, coordinating logistics such as room reservations, meals, transportation, and equipment, securing outside presenters, preparing handouts and other support materials.
• Coordinate conference calls including setting up on-line document access.
• Create presentations, reports, and spreadsheets.
• Compose draft correspondence on behalf of assigned managers.
• Proofread and edit documents.
• File and copy documents as needed.
• Disseminate information by using the telephone, mail services, Web sites, and e-mail.
• Organize and maintain paper and electronic files.
• Manage various projects.
• Other duties as assigned.

The salary range mentioned above reflects the potential pay for this role and does not include bonuses or additional incentives (if applicable), nor does it include the value of our benefit program. Offers will consider factors like experience, qualifications, location, community size (if relevant), certifications/training, etc. Brightview regularly reviews and adjusts compensation ranges.

• Two year degree and at least three years administrative experience; or equivalent combination of education and experience.
• Advanced skills in MS Office products including Excel, Word, PowerPoint, Sharepoint and Outlook.
• Proficiency with Internet software.
• Ability to prioritize, organize and manage multiple tasks and work in a fast paced environment.
• Ability to communicate effectively in English.
• Excellent written communication skills including proper grammar and professional writing.
• Excellent interpersonal and communication skills.
• Knowledge of office equipment operations.

Discover the Brightview Senior Living Difference!

1. Dedicated to Excellence: We lead the industry with a passion for delivering top-notch services and groundbreaking care.

2. Embracing Community: Join a supportive and inclusive environment that prioritizes your professional growth, development and advancement.

3. Impactful Work: Make a meaningful difference in the lives of our seniors, contributing to their joy and well-being every day.

4. Comprehensive Benefits: Enjoy competitive salaries, health, vision and dental insurance options, retirement plans, tuition reimbursement, employee assistance programs and many more benefits that prioritize your well-being.

5. A Place to Flourish: Embrace diversity, foster innovation, and access the tools and resources for personal and professional growth. Join our vibrant team at Brightview Senior Living and be valued as an integral part of our community.

Equal Opportunity Employer

At Brightview, we believe that diversity of thought, experience, perspective, and backgrounds makes us stronger. We welcome and celebrate all that makes us unique and we choose not to discriminate on the basis of race, color, creed, religion, sex, pregnancy, age, marital status, national origin, citizenship status, military status, physical or mental disability, sexual orientation, genetic information or any other characteristic protected by law or not related to the specific requirements of a particular role. We are, by choice and without question, an equal opportunity employer.