Administrative Assistant - Aviation

STV is seeking an Administrative Assistant - Aviation for the Construction Management Group in Los Angeles, CA.

Essential Job Duties

• Prepare written materials and correspondence.

• Manage calendars for project supervisors and inspection sta.

• Coordinate meting, prepare agendas, and take meeting minutes.

• Copy and scan documents as needed.

• Maintain project logs and documentation.

• Handle phone calls, greet visitors, and assist them.

• Support comms with project supervisors and inspection sta for document control.

• Track nancial documents for budgeting.

• Manage oce dues and support inspection sta, including oce supplies.

• Serve as a liaison between inspectors and project management/document control.

• Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.

• Organize ling systems from pre-construction to project close-out.

• Ensure that inspection issued documents are maintained and in compliance with contract

• documents and LAWA requirements.

Professional Experience Level/Other qualifications

• 10 years or more experience as an administrative assistant

• Collaborate well with others and report directly to SCI & PCI inspectors.

• Write and communicate clearly.

• Provide accurate reporting and suggest improvements.

• Strong organizational skills in a fast-paced environment.

• Experience with LAWA is preferred for interfacing with LAWA, City departments, contractors,

• and airlines

• Hardware/Software Knowledge

• Knowledge of Project Management Information Software used for inspection/document

• control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).

Compensation Range:

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits * Health insurance, including an option with a Health Savings Account * Dental insurance * Vision insurance * Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) * Disability insurance * Life Insurance and Accidental Death & Dismemberment * 401(k) Plan * Retirement Counseling * Employee Assistance Program * Paid Time Off (16 days) * Paid Holidays (8 days) * Back-Up Dependent Care (up to 10 days per year) * Parental Leave (up to 80 hours) * Continuing Education Program * Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.