New

UTS - Purchasing Assistant at NC State

North Carolina State University

$21.00 - $23.00 / hr

United States, North Carolina, Raleigh

Apr 04, 2025

Position Information

Posting Number	PG195052TM
Position Number	48SM62
Position Type	Temporary
Essential Job Duties	This position provides administrative support to ensure efficient operations in the central Purchasing office, assisting the campus community with procurement processes. Key Responsibilities: Coordinate various purchasing activities while ensuring compliance with university and state policies regarding RFPs and POs. Review, format, and edit RFP and RFQ documents, ensuring accuracy and completeness. Attach applicable NC State terms and conditions to all RFQ and RFP packages. Manage file formats for posting proposals and attachments on the North Carolina Electronic Vendor Portal (eVP) and Bonfire portal. Complete necessary file edits and convert documents to appropriate formats for posting. Accurately and promptly post RFPs/RFQs, including quotes, supporting documents, due dates, site visit details, and other requirements. Publish solicitation addendums, respond to vendor questions, and update schedules as directed. Receive and record supplier quote responses. Use OnBase to store, track, retrieve, and monitor purchasing documents. Verify the accuracy and compliance of electronic purchase order (PO) packages for reporting purposes. Identify and resolve administrative issues related to the bid solicitation process, recommending improvements when needed. Research and resolve purchasing inquiries or direct them to the appropriate purchasing agent. Assist suppliers with questions regarding the procurement process. Provide backup support for special projects or assignments as needed.
Is Time Limited	Yes
If Yes, Appointment Length	16 weeks

Department Information

Job City & State	Raleigh, NC
Department

System Information

Classification Title	Temporary-Clerical
Working Title	UTS - Purchasing Assistant at NC State

Requirements and Preferences

Work Schedule	Tuesday & Thursday 8AM-5PM, Wednesday 8AM-12PM or 1PM-5PM
Other Work/Responsibilities	Other duties as needed.
Minimum Experience/Education	High school diploma and one year of related office experience; or an equivalent combination of education and experience.
Department Required Skills	Computer proficiency with: Internet web based applications; Google Workspace; MS Office Suite or similar software. Email and calendaring to track and ensure tasks are completed accurately and in a timely manner. Strong verbal and written communication skills to interact effectively with diverse campus and vendor based clientele. Strong problem solving, analytical and decision making skills with attention to detail and organizational processes. Requires excellent time management skills and the ability to multitask in a fast paced, deadline driven environment
Preferred Years Experience, Skills, Training, Education	Knowledge of program policies, procedures and information systems in order to communicate and process information. Experience that includes verifying data, generating reports, summarizing and reconciling information, records management, data collection, and analysis. Experience working with Electronic Vendor Portal (eVP). Experience using Adobe document software, specifically the PDF file format. Experience using PeopleSoft Financials.
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$21.00-$23.00/hourly

Recruitment Dates

Job Open Date	04/04/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/216912

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.