Business Assistant I

Rutgers University

United States, New Jersey, New Brunswick

Apr 07, 2025

Position Details

Position Information

Recruitment/Posting Title	Business Assistant I
Job Category	URA-AFT Administrative
Department	SA-Finance and Administration Central Business Office
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Business Assistant I for the department of Student Affairs. Under the direction of the Business Manager, the Business Assistant I assists in planning, organizing and directing the financial and administrative functions of the Recreation Department. Among the key duties of the position are the following: Ensures sound fiscal administration of all monies received monitors and reconciles all cash, checks, and credit card receipts for all department locations. Makes certain daily cash journals are properly prepared, entered into the accounting system and deposited according to university policy. Oversees key aspects of the payroll process for part-time hourly and work-study employees. Responsible for all accounting activities related to the various types of income and expenses generated by the diversified operations of Rutgers Recreation, including proper recording in accordance with Generally Accepted Accounting Principles. Analyzes information and data, makes recommendations, and prepares required and ad-hoc reports. Promotes inclusive ways to advocate for the needs of all students. Provides additional duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in accounting, finance, business administration or related field; or an equivalent combination of education and/or experience. Requires two years' experience in accounting, or relevant equivalent experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	The ability to use the computer to develop spreadsheets and relational databases is essential. Work must be performed accurately in a high-volume business without jeopardizing the integrity of the financial accounting system, be able to supervise part-time employees, and be conscientious about meeting deadlines. This position requires a detail-oriented, systematic, and exceptionally well-organized individual who must be able to manage multiple priorities that may change frequently and have good problem solving skills. Must possess good customer service skills, the ability to anticipate problems; be flexible and able to respond to emergencies posed by colleagues in a calm and congenial manner. Demonstrated ability to communicate effectively in both written and verbal formats, including establishing rapport, drafting clear and concise professional correspondences, and explaining policies, procedures and ideas effectively to diverse audiences. Demonstrated commitment to fostering a welcoming, equitable, and respectful workplace environment while recognizing personal differences.
Preferred Qualifications
Equipment Utilized	Laptop.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST0679
Posting Open Date	04/07/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement