Meeting/Event Assistant

College of Arts and Humanities:

The College of Arts and Humanities fosters creativity and collaboration across the UCF community. Through our 120+ degree programs and areas of study, we cultivate an innovative environment that encourages cross-disciplinary activity and provides positive, high-impact student experiences for all UCF students. As part of UCF, we are invested in unleashing the potential within every individual, enriching the human experience through discovery and innovation, and propelling broad-based prosperity for the many communities we serve.

The college comprises two schools, five departments and two interdisciplinary graduate programs, as well as seven interdisciplinary areas of study and eight centers, institutes and offices.

The Opportunity:

The Meeting/Event Assistant serves as the logistical lead for annual and one-time events promoted by the College of Arts and Humanities. They develop, implement, and execute internal and public-facing events (including but not limited to the scholarship appreciation event, college alumni chapter events, receptions, virtual events, recognition events, and departmental events and meetings). Additionally, they assist with communications efforts like coordinating newsletters and listings, help orchestrate annual fund campaigns, and assist with alumni relations programs, to increase the visibility of the College of Arts and Humanities, UCF Foundation, and Alumni Relations office.

The successful candidate will understand the process of event planning, be highly organized, enjoy working a diverse schedule, and have excellent communication skills. This position is an in-person role on the UCF campus. It requires working some nights and weekends.

Responsibilities:

• Coordinates details for a variety of events, including donor events, meetings, receptions and more.

• Executes event logistics, including invitations, RSVPs/registrations, guest list management, food and beverage, audio/visual, room set-up details, entertainment, photography, rentals and decor.

• Prepares and orders materials for events, including nametags, merchandise, gift bags, printed publications, decor, presentation materials.

• Creates and disseminates event briefings, registration and attendance reporting, production schedules, timelines and other related documents.

• Provides event follow up activities, such as thank you notes and payments.

• Develops and distributes simple marketing materials related to events and fundraising.

• Assists with UCF Day of Giving activities.

• Inputs alumni and patron data into CRM system.

• Creates and implements emails, direct mail, and social media fundraising campaigns in collaboration with the UCF Foundation.

• Manages electronic and print content for annual fund and alumni programs. This includes curating content for monthly alumni newsletter and for alumni and foundation sections of the college website.

• Adds and updates events into community calendars, including UCF Events, Orlando Sentinel, Orlando at Play, Orlando Weekly and more.

• Provide day-to-day support to the marketing and foundation/alumni relations team, including other duties as assigned.

Minimum Qualifications:

High School Diploma or Equivalent and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.Click here for more information

Preferred Qualifications:

• Experience planning and executing professional events.

• Degree in event management, advertising/public relations, arts administration, or related.

• Highly organized, detail-oriented, and able to multitask.

• Oral, written, and computer skills at a professional level.

• Experience working with donors and/or executives.

• Experience with Microsoft Office, Canva, and an email marketing client (such as Emma, Mailchimp, Constant Contact, etc.)

• Experience working in a nonprofit or educational institution, UCF preferred.

• Education in, experience working with, or affinity toward the arts or humanities.

Additional Application Materials Required:

In addition to the application, applicants should submit a cover letter, resume, and the names and phone numbers of three past or present supervisors to be referees.

Note: When applying please have all your documents ready to upload at the same time. Once the submission process is finalized, the system does not allow applicants to submit additional documents later.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view theUCF Employee Benefits Guide.

Dive into ourTotal Rewards Calculatorto discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-ONSITE

Department

Work Schedule

Type of Appointment

Expected Salary

Job Posting End Date

Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.