Event Planning Manager

Trade Center Management Associates
$70,000 - $75,000
United States, D.C., Washington
1300 Pennsylvania Avenue Northwest (Show on map)
Apr 10, 2025
Trade Center Management Associates (TCMA, A Drew Company), is seeking an experienced Event Planning Manager to join our team. The Event Planning Manager will engage with clients to immediately develop a partnership, and work to understand client needs in order to help them make the best choices for their meetings and events. Essential Functions Attend BEO meetings and be prepared to discuss all details of upcoming meetings. Contact clients within 24 hours of receiving inquiry. Ask client appropriate questions to fully understand the goals and objectives of the meeting/event. Inform client of the due dates for menu choices, guarantees, etc. Ensure all questions on the Event Planning checklist have been covered and answered. Accurately enter all information into the Event Management System, (EMS). Consult with Chef and/or General Manager for special requests and pricing as needed. Conduct site visit with client if appropriate. Introduce A/V personnel to client as needed. Assist client with menu planning, room set-up and all other aspects of the event/meeting. Develop and maintain a positive rapport with our clients and establish a consultative relationship to assist client to a positive outcome Send estimate of charges to client in a timely manner and follow-up clients to ensure that they received their approval. Check event rooms for correctness one hour prior to event start time. Meet client at room whenever possible. Follow up with client within 24 hours after meeting/event, solicit feedback and send the invoice. Once payment has been made, close out invoice Job Requirements Five years' experience in event planning/operations Excellent communication skills Strong understanding of all aspects of event planning and execution Working knowledge of Microsoft Office Environment Able to stand/walk for extended periods Able to enter data for extended periods