Contracts and Grants Analyst (RSCH ADM 3)

Under general direction of the Contracts and Grants Supervisor 2, Business Operations Manager, and CAO, independently provide highly technical financial services to the Department of Plant Sciences, providing intramural and extramural account planning and budgetary analysis and management for a specific set of faculty and staff as a financial analyst, account manager and compliance officer. Serve as one of the compliance officers for the Department's most complex contracts and grants activity and a primary resource advisor to faculty for pre and post award processes, research personnel, and financial planning. Works in a highly independent capacity dealing with complex proposals and award management to ensure comprehensive and accurate budget development. Responsible for a diverse scope of pre- and post-award processes, budget development, analysis, forecasting, and for control of complex budgets. Provide highly complex financial analysis and effort reporting, and participate in the financial planning for a wide variety of federal, state, and private grants. Work with Principal Investigators to understand cross-disciplinary proposals, analyze programmatic needs, and make recommendations.

Apply By Date May 13, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and /or equivalent experience / training.
• Experience in financial analysis, forecasting and strategic planning to analyze and compile complex financial data and reports.
• Experience controlling complex budgets, accounting and personnel functions including detailed budget preparation, contract and grant budget proposals, purchasing, payroll, ledger reconciliation, and fiscal close.
• Experience with federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds.
• Experience using automated financial and payroll/personnel systems.
• Experience writing and proofreading clear, grammatically accurate documents and email.
• Computer skills to utilize various programs and software for word processing, spreadsheets, and website applications.
• Problem solving and analytical skills to anticipate, identify problems, compare data, form conclusions and develop goals for resolution of problems.

Preferred Qualifications

• Experience with DaFIS and DaFIS Decision Support.
• Experience with budget preparation bases on narrative methodological research plans and designs, analysis, and forecasting.
• Knowledge of cost allocation methods.

Key Responsibilities

• 60% - Extramural Planning, Budgetary Analysis and FOrecasting
• 25% - Organization, Account Management & Analysis
• 10% - Policy Compliance
• 5% - Other

Department Overview

The Plant Sciences Department Business Unit has an annual estimated operating budget for teaching, research and outreach of $40+million, composed of state funds, extramural funds, endowments and sales income. This is a large complex department with 70 faculty and over 500 staff (representing 332 FTE) stationed on the Davis campus and at several off-campus locations throughout the state. Departmental missions include undergraduate and graduate teaching, research and outreach, including Cooperative Extension, in agricultural plant biology, crop and ecosystems sciences and horticultural sciences. Department faculties are housed in eight buildings on central campus and at various field stations. Provide service to over 40 greenhouses/head houses, and numerous other special facilities used in teaching, research and outreach. In addition to regularly scheduled classes, the faculties are responsible for a large number of seminar, internships, and research units each quarter. Approximately 417 undergraduate students FTE are taught annually; there are six undergraduate majors with a total enrollment of 355 students; there are also 137 graduate students.

POSITION INFORMATION

• Salary or Pay Range: $67,700/yr. - $120,500/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• UC Job Code: 006206
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift (Work Schedule): Manager will advise
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan, and our strategic vision for research and education. We believe you belong here.

The University of California, Davis, is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks#CA-JP