Administrative Officer 2 CX

#CA-DK

As a key member of the management support team, the incumbent is fully responsible for analytical support, reporting, and when needed, direct oversight for a wide range of strategic and tactical projects for the leadership team. This position plays a crucial role in the management of confidential personnel related documentation, including staffing, training, grievances, and other HR actions.

The Administrative Officer provides administrative analysis and support for the Radiology Director and Director of Business Operations, requiring independent judgment in handling sensitive and confidential matters. The incumbent is responsible for maintaining department and employee records, complex calendaring, and providing logistical support for meetings and events.

The successful candidate thrives in a fast-paced environment and maintains a high level of professionalism when interacting with the public and staff members. Works around frequent interruptions, organizes workload, and sets priorities that are subject to change. Anticipates and provides for schedule changes, works well under pressure, and meets strict deadlines.

Apply By May 28, 2025 at 11:59 pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree and one (1) year of administrative experience, or an equivalent combination of education and experience.
• Experience providing analytical, administrative, and project management support to a high-level administrator, such as an Executive of a large, complex organization.
• Experience using a range of organizational and time management skills to coordinate and prioritize a diverse, complex workload and to meet competing deadlines in a fast paced environment with high attention to detail.
• Ability and knowledge to gather and analyze financial and other resource data.
• Ability to prepare reports or analyses of operational activities, evaluates current and proposed services, etc.
• Able to function as a resource on issues such as researching complex operational metrics and human resources.
• Skills, knowledge and ability to oversee the calendar and commitments of a high-level executive and directors with multiple and varied local, regional, and national commitments, including all aspects of regional, national travel (lodging, transportation, policy application, and reconciliation).
• Analytical and problem solving skills to work with complex information, determine impact, identify risks, evaluate approaches; and develop solutions within the context of priorities, time constraints, and available resources.
• Knowledge and ability to provide guidance to supervisors and managers in developing job descriptions.
• Knowledge to assess and recommend changes to maintain compliance with federal and state requirements and internal policies.
• Political acumen and collegial communication skills to interact with persons at all levels of the hierarchy with varying backgrounds, levels of expertise, interest, and personal investment.
  
  

Key Responsibilities

• 50% - HR SERVICES and SPECIAL PROJECTS
• 30% - EXECUTIVE AND SENIOR LEADERSHIP SUPPORT
• 10% - DIVERSITY, EQUITY/EQUALITY, INCLUSION & BELONGING (DEIB)
• 10% - ADMINISTRATIVE SUPPORT

Department Overview

The Department of Radiology is a 24-hour, seven day a week operation providing Imaging Services to adult and pediatric inpatient and outpatients.

POSITION INFORMATION

• Salary or Pay Range: $29.16 - $48.97
• Salary Frequency: Hourly
• Salary Grade: 135
• UC Job Title: ADMIN OFCR 2 CX
• UC Job Code: 004263
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday- Friday 8am-5pm
• Location: Main Hospital (HSP001)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

* Must be able to travel throughout UCDH Campus * Work occasional overtime including evenings and weekends, usually on short notice to meet operational needs * Must be able to communicate effectively with diverse audiences including senior leaders, physicians, managers, supervisors, technologists, and a wide variety of non-technical staff.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks