New

Administrative Specialist - Commonwealth Partnerships

The Rector & Visitors of the University of Virginia
$500/year.
paid time off, paid holidays
United States, Virginia, Charlottesville
1215 Lee Street (Show on map)
May 20, 2025
UVA Enrollment seeks an Administrative Specialist - Commonwealth Partnerships to provide comprehensive administrative and logistical support. This role is essential in ensuring the smooth coordination of travel, event planning, scheduling, and general administrative operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple tasks with competing deadlines. The Enrollment division at UVA includes the Office of Undergraduate Admission, the Office of the University Registrar, Student Financial Services, and Commonwealth Partnerships. This position will support the Commonwealth Partnerships unit, which includes All Virginia, Community College Partnerships, and the Virginia College Advising Corps. The Administrative Specialist will join engaged, innovative colleagues working collaboratively to compete for talented students from all walks of life and to care for students from their first interaction with the University through Final Exercises and beyond. Key Responsibilities: Coordinate and manage travel logistics, including rental car and hotel reservations, for department staff. Arrange event logistics such as space reservations, catering orders, technology needs, and vendor communications. Schedule and manage group meetings and appointments, including room reservations and calendar coordination. Maintain accurate records and documentation related to travel, event planning, and operational needs. Serve as a liaison with internal campus partners and external vendors to support departmental activities. Assist with procurement of goods and services, including placing orders and tracking deliveries. Perform general administrative duties such as data entry and file maintenance. Other duties as assigned in support of Commonwealth Partnerships and UVA Enrollment goals. Qualifications: High school diploma or equivalent; Associate's degree or higher preferred. At least one year of work experience. Two or more years of administrative or office support experience is preferred. Previous work in a higher education or similarly complex environment is ideal. Proficiency in Microsoft Office Suite and other relevant software tools. Strong organizational and time management skills. Ability to work independently and as part of a team. Excellent verbal and written communication skills. Familiarity with travel booking systems and event management platforms is a plus. About the Position This position is located in Charlottesville, Virginia and requires in-office presence.This is a full-time, non-exempt level, benefited position with UVa benefits operating during regular business hours. Employee benefits package highlights include: 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off Parental and Community Service Leave Health plan with options to meet healthcare and financial needs available immediately Competitive retirement benefits Tuition and professional development benefits after six months of employment Employee wellness program featuring activities to earn up to $500/year. The anticipated salary range is $47,000 - $55,000 commensurate with qualifications and experience. This is a restricted position with a one year term.The preferred deadline for applications is May 28, 2025. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. To Apply Create an account or log in and submit an application in the UVA Job Board, search for R0072241. Applications that do not contain all required documents will not receive full consideration. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Please attach the following: Cover letter Resume/CV References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process, a total of three is required. For questions about the application process, please contact Michele Jarman, Academic Recruiter. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.