Administrative Assistant (temporary)

Department: Col of Engineering and Computing

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 29 hours/week

Location: Fairfax, VA / Manassas, VA

Workplace Type: On-Site Required

Salary: Starting at $20/hour, commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Department of Information Sciences and Technology (IST) provides premier graduate and undergraduate applied information technology education focused on and responsive to the unique technology, management, leadership, and innovation needs of government, government-related, and corporate employers by producing graduates able to lead, analyze, design, create, justify, implement, and sustain new, innovative IT-enabled processes.

About the Position:

The primary purpose of the Administrative Assistant is to provide comprehensive administrative support to the Department, including the Chair, Associate and Assistant Chairs, faculty, administrative specialists, and students, in all aspects of their operations.

This is a temporary position for an initial 6 months with the potential for renewal/extension.

Responsibilities:

The IST Administrative Assistant, under the direction of the IST Chair, Associate and Assistant Chairs, and in collaboration with IST Administrative Specialists, will be responsible for the following tasks:

• Provides administrative support to the IST Chair, Associate and Assistant Chairs;
• Provides office administrative support for faculty, advisors, and adjunct instructors;
• Oversees completion of hiring paperwork for Adjuncts, Graduate Teaching Assistants, and wage employees hired to perform duties associated with 1ST academic programs;
• Co-manages the IST administrative office (in Fairfax and/or SciTech) by assisting with semester course scheduling, IST lab operations, and supervising department wage staff;
• Greets visitors, arranges appointments, and maintains record management;
• Orders office and computer supplies, and handles payroll issues;
• Performs monthly reconciliation, and prepares and distributes financial reports;
• Assists with IST outreach and special initiatives, and IST special events; and
• Performs other duties as assigned.

Required Qualifications:

• High school diploma or equivalent;
• Prior experience with general office practices and equipment;
• Prior experience with financial reconciliations;
• Prior experience paying close attention to detail;
• Self-sufficient ability to use word processing, database, internet, and other PC tools;
• Ability to effectively handle multiple responsibilities simultaneously, anticipate and meet deadlines, while maintaining flexibility regarding changes in priorities;
• Demonstrated verbal and written communication skills;
• Demonstrated customer service skills;
• Demonstrated organization skills; and
• Ability to work effectively as a collaborative and dependable team member.

Preferred Qualifications:

• Bachelor's degree in related field;
• Demonstrated work experience (typically 5+ years) at a university, customer service, or administrative position;
• Familiarity with a university setting, policies and procedures;
• Knowledge of the ABET documentation principles;
• Knowledge of online education; and
• Knowledge and experience using university information support systems (e.g., eVA, MicroStrategy, and Banner).

Instructions to Applicants:

For full consideration, applicants must apply for the Administrative Assistant (temporary) at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date: June 6, 2025

For Full Consideration, Apply by: June 13, 2025

Open Until Filled: Yes