Senior Capture & Proposal Specialist

Overview:

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

Job Description Summary:

Job Description:

Duties/Responsibilities

• Capture & Proposal Coordination: Lead and manage capture/proposal activities as assigned, across multiple functions, collaborating with writers, subject matter experts (technical, contracts, finance, etc), subcontractors, and consultants.
• Requirements and Schedule Management: Parse/analyze solicitation requirements, develop proposal management plans (i.e. proposal outlines, proposal schedules, etc), and ensure adherence to deadlines and milestones throughout the proposal development process.
• Compliance Review: Develops, reviews, and maintains compliance matrices and checklists to ensure proposals meet all solicitation requirements and evaluation criteria.
• Team Collaboration: Schedule, prepare for and facilitate meetings and reviews as assigned and communicate proposal status updates to team members and stakeholders.
• Quality Assurance: Conduct thorough reviews of proposal documents to ensure accuracy, consistency, and compliance with customer requirements and company standards.
• Collaboration Sites and Document Setup and Management: Manage setup of internal team collaboration sites, and proposal extranet sites with external team member access as needed. Create compliant document templates and perform desktop publishing of documents in any Microsoft Office application. Organize, track, and maintain proposal-related documents, including templates, compliance matrices, graphics, and draft and final responses while adhering to tight schedules.
• Proposal Repositories: Support and maintain centralized SharePoint repositories of past performance references, boilerplate text, graphics, and other reusable content to streamline future proposal efforts.
• Proposal Production: Lead the production and packaging of proposal documents, including electronic and hard copy submission, as required.
• Training: Collaborate with the Business Winning Leadership Team in the development and facilitation of the Business Winning's training program. Track instructor communications, training locations, attendees/waitlists, workshop materials, and certificates of completion, as assigned. Ability and willingness to develop and deliver related training material is preferred.
• Lessons Learned / Lessons Applied: Capture lessons learned feedback and after-action reviews from past proposal efforts and contribute to continuous process improvement initiatives to advance the efficiency and effectiveness of internal processes and future proposals.

Skills/Abilities

• Strong organizational skills and the ability to manage multiple tasks and priorities simultaneously in a dynamic, deadline-driven environment.
• Excellent written and verbal communication skills, with the ability to effectively collaborate with cross-functional teams and communicate proposal requirements and status updates.
• Meticulous attention to detail, a commitment to producing high-quality, error-free proposal documents, and a sense of urgency to meet team and customer deadlines.
• Strong proficiency in Microsoft 365 Suite (Word, Excel, PowerPoint, SharePoint, Teams), and Adobe Pro is required. Experience with proposal development and graphic development software (e.g., Adobe Illustrator and VisibleThread) is preferred.
• Ability to adapt quickly to changing priorities, requirements, and deadlines, and remain calm under pressure. Must be proactive and forward thinking, with the ability to anticipate team needs.
• Strong interpersonal skills and the ability to work collaboratively in a team environment. Assertive and able to maintain confidentiality, as required.
• Must be motivated to win.
• Must have familiarity with Shipley capture and proposal process.
• Must demonstrate an aptitude for capture and proposal planning, concepts and best practices.

Education

• Bachelor's degree in Business Administration, Communications, English, or a related field is preferred.

Experience

• Minimum of [6] years of experience in proposal coordination, project management, or a related field, preferably in the Defense contracting industry.
• Must have experience in a Specialist/Coordinator capacity with large, competitive, high-quality, high-scoring proposals valued $20M+
• Must have leadership and management experience with Requests for Information (RFIs) responses, White Papers, data calls, etc.
• Association of Proposal Management Professionals (APMP) certification is preferred.

Additional Job Description:

Applicants selected for this position will be required to obtain and maintain a government security clearance.

Active Final Secret clearance and ability to obtain TS/SCI eligibility is required.

Top Secret / SCI clearance is desired.

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The US base salary range for this full-time position is

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now www.draper.com/careers.

Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@draper.com.