Assistant to the Chair I

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

About the Sam Nunn School of International Affairs

Founded in 1990, the Sam Nunn School of International Affairs is dedicated to educating the next generation of scholars and practitioners on distinct approaches to tackling real-world problems to advance the global human condition. As one of the first professional schools of international affairs situated at major technological institute, we provide comprehensive, interdisciplinary, multi-method, and flexible undergraduate and graduate social science programming at the nexus of science and technology, with special attention to strategic, political economy, and comparative political perspectives on international security, global development, and governance.

The Nunn School is multidisciplinary and focuses on understanding the global context of advances in science and technology. Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a vibrant city with great economic and cultural strengths. The Institute is a member of the University System of Georgia, the Georgia Research Alliance, and the Association of American Universities. The Nunn School is a member of the Association of Professional Schools of International Affairs (APSIA). Nunn School faculty may hold joint appointments with other units across the Institute. Many Nunn School faculty conduct both sponsored and basic research with colleagues across the Institute.

Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with: Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors. This position typically will advise and counsel: NA. This position may supervise: assigned office staff.

Job Duty 1 -
Manage calendar, coordinate meetings, make travel arrangements and plan events

Job Duty 2 -
Prepare correspondence and reports; may assist in collecting statistical data, conduct analyses, report preparation and presentations

Job Duty 3 -
Maintain office filing system

Job Duty 4 -
Provide administrative support to Associate Chair(s), as directed

Job Duty 5 -
Assist in coordination of administrative tasks of faculty searches

Job Duty 6 -
Make travel arrangements and process travel-related reimbursements

Job Duty 7 -
Assist with logistics of conference planning, seminars, special school events and development activities

Job Duty 8 -
Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork

Job Duty 9 -
May coordinate recurring administrative processes in support of the chair which may include administrative aspects of re-appointments, promotions and tenure, etc.

Job Duty 10 -
Perform other related duties as assigned.

Educational Requirements
Technical Diploma, Associate's Degree or equivalent combination of education and experience

Other Required Qualifications
Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements).

Required Experience
Four to six years of job related experience

Preferred Educational Qualifications
Bachelor's Degree

SKILLS
This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment skills in event planning, organization, communications and customer service are required as is the use of office and specialized computer applications.

Applicants are encouraged to apply by July 1, 2025, for optimal consideration; however, the search will continue until the position is filled.

Questions about the position may be directed to Allyson Tant, Administrative Manager II, allyson.tant@gatech.edu

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Location: Atlanta, GA

Salary: $27.16- $35.44/hourly

Additional Responsibilities will include the following:

1. Assist in managing the coordination of the school external advisory board.
2. Oversee building maintenance and coordination for office assignments.
3. Assist chair with external correspondence, development letters, outreach activities, communication with the external advisory board.

Successful candidate must be able to pass a background check. This positioin includes having a procurement card (P-card) so a credit check will be performed as well. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening