New 
Administrative Specialist Senior
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Avondale | |
 Jul 24, 2025 | |
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Administrative Specialist Senior Job ID: 321635 Location: Estrella Mountain Comm College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $19.26 - $25.04/hourly, DOE Grade 110 Work Schedule Schedule is based on the operational needs of the department and EMCC. To best serve the students, department, and college, this position is fully in-person. Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package:
Employee Health & Wellness Programs:
Job Summary Estrella Mountain Community College (EMCC) is hiring an Administrative Specialist to work under the EMCC's Vision and Mission statement: Vision: EMCC will be the educational and cultural center where students can cultivate their potential to promote personal growth and community impact. Mission: EMCC provides transformative and inclusive learning experiences that foster lifelong learning. We strive to empower students to maximize their talents, improve their quality of life, and transform their communities. This position performs a wide variety of secretarial and administrative support duties in a fast-paced environment in support of the Nursing and Allied Health division. Essential Functions 25% - Monitors program and clinic budget; creates purchasing requisitions; contacts outside vendors; maintains department budget and course textbook requests; maintains confidential documents related to hiring and evaluations 20% - Works with Faculty Chair and faculty in coordinating administrative functions including but not limited to: building and modifying class schedules; researches and assigns rooms; prepares informational materials for faculty; archives and retrieves files; maintains and updates data and policies, manages all student and faculty files including online databases to meet regulatory requirements and for statistical reporting purposes; completes and submits mandatory forms to regulatory agencies within specified timelines; assists faculty with SIS and other databases to meet division needs; organizes division events, to include purchase and pick up of supplies/refreshments and other department needs. 15% - Coordinates scheduling and conducting Nursing Orientation, Faculty Meetings, Nursing Institute, and other Special Events, including: sending out multiple email invitations, processing copies of handbooks, mandated forms to meet regulatory requirements, and background/drug testing needs; coordinates scheduling and coordinating the Nursing Pinning Ceremony 15% - Performs front office receptionist duties for the Division; types correspondence, reports, agendas and meeting minutes; responds professionally to students, patients, visitors, faculty and others in-person, via email, or phone demonstrating a high level of customer service skills; identifies and solves problems when completing projects, activities and tasks 15% - Maintains databases for class schedules in Excel; proofreads and processes a variety of documents using Word and Excel; enters data into online management systems such as Student Information system (SIS), Human Capital Management (HCM); monitors department budget lines, generates reports and creates online purchase orders using the Financial Management System (FMS); enters data into online nursing databases, including myClinical Exchange and Certified Background 10% - Maintains student and faculty records according to state, district and HIPAA standards; performs other duties commensurate to grade level of position Minimum Qualifications Associate's Degree from a regionally accredited institution and two (2) years of full-time equivalent administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR High school diploma/GED and four (4) years of full-time equivalent administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications
How to Apply Applicants are required to submit a resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled Estimated first review on August 4, 2025 Must apply by 11:59 P.M. on August 3 , 2025, to be considered If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321635&PostingSeq=1 jeid-c09ea2e01db19148883bae4fdc84ca52 | |