Associate Meeting Planner

The Associate Meeting Planner supports the planning and execution of meetings and events, handling logistical and administrative tasks. Responsibilities include assisting senior planners with venue selection, vendor coordination, budget management, and on-site support.

Responsibilities:

• Independently plan small meetings and manage tradeshow registrations and room blocks.
• Assist with sourcing venues for Zoetis meetings, events and tradeshows. Research and identify venues for offsite and special events, make reservations for dine-arounds and private functions.
• Help create meeting specs and manage logistics.
• Build and manage online registration websites using Cvent event software.
• Review registration reports and attendee lists for the purpose of checking for inconsistencies, and then merging to create online and printed products.
• Responsible for the coordination of printing and shipping of meeting supplies and materials.
• Communicate with vendors, confirming services, and managing contracts.
• Support the tracking of invoices, expenses, and payments to vendors.
• Provide on-site assistance during events, addressing issues and ensuring smooth operations.
• Participate in team meetings, taking and distributing notes.
• Establish and maintain clear communication with clients, vendors, and team members.

• Collaborate effectively with team members and build relationships with clients and vendors.

This role requires familiarity with event planning best practices and procedures and experience in meeting planning and the ability to demonstrate the following:

• Meticulous attention to detail.
• Exceptional organizational skills.
• Time-management skills with the ability to multi-task while meeting deadlines.
• Excellent verbal and written communication skills.
• Capacity to find solutions when faced with unexpected challenges.

Education and Experience

The ideal candidate will thrive in a fast-paced environment, possess strong interpersonal skills for effective collaboration with internal teams and external partners, and exhibit a commitment to delivering excellence in meeting planning.

• BA/BS required, preferably in Meeting/Event Management, Hospitality, Communications, Business, or related field.
• Candidate should have 1-3 years meeting planning or tradeshow management experience.
• Strong computer skills in Microsoft Office (Excel, Word, PowerPoint). Experience in use of AI for research or meeting planning.
• Experience with Meeting Management software - Cvent.
• CMP, CMM or other related certification preferred.
• Ability to work overtime and have flexibility with schedule.

Physical Position Requirements

• Position is based in Parsippany, NJ. It is a hybrid environment with a minimum of 2 days per week in office.
• Some travel may be required.

The following base pay range reflects the anticipated base pay for this position if a selected candidate were to be located in (California), (NJ Remote), (NY Remote), or (Washington). Base pay may vary based on location and
other factors.

Base Pay Range: $80,000 - $115,000

[This position is eligible for short-term incentive compensation.] [The position is also eligible for long-term incentive.]

We offer a competitive and comprehensive benefits package, which includes healthcare, dental coverage, and

retirement savings benefits along with paid holidays, vacation and disability insurance.

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.