Travel Coordinator/Office Administrator

Key Responsibilities

• Provide general office support to maintain an efficient and productive work environment, coordinating with various departments as needed.
• Arrange worldwide travel for staff, ensuring accuracy, urgency, and compliance with government requirements.
• Serve as a Concur administrator, handling new account assignments and liaising with Concur-Omega Travel customer service.
• Assist travelers in preparing and submitting complex expense reports for travel and other business expenses.
• Manage the corporate purchasing card, including monthly tracking, reconciliation, and reporting.
• Oversee office supplies and inventory, ensuring timely procurement of materials and refreshments.
• Answer and direct incoming calls, emails, and inquiries to the appropriate staff.
• Schedule and coordinate meetings, conference room reservations, appointments, and site visits.
• Support executive and VIP visits, coordinating with local management and Security.
• Assist with transaction documents, including invoices and accounts payable (A/P) processes.
• Coordinate office maintenance, repairs, cleanliness, and vendor relationships.
• Arrange accommodations and support for visitors, ensuring a professional and welcoming environment.
• Collaborate with HR and administrative teams on site events and activities, serving on the Corporate Events Committee.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in business administration or related field strongly preferred.
• Prior travel coordination and advisory experience, including international travel, is required. Experience in a travel agency or government contracting environment is highly desirable.
• Demonstrated experience processing high-volume expense reports.
• Proven background as an office administrator, travel coordinator, or similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with standard office equipment.
• Familiarity with travel software, preferably Concur. Experience with Concur is not required, but candidates must show an ability to quickly learn and manage comparable systems.
• Strong organizational skills, accuracy, and attention to detail.
• Excellent verbal and written communication skills, with a collaborative and supportive approach to assisting others.
• Ability to work independently while contributing effectively to team objectives.
• Skilled in managing priorities, meeting deadlines, and handling multiple tasks simultaneously.
• Ability to lift up to 20 lbs preferred (reasonable accommodations will be provided).
• Active SECRET clearance required with the ability to obtain a TS/SCI.