Project Administrator

Project Administrator

LOCATION: Rockville, MD

JOB STATUS: Full-time

CLEARANCE: Ability to obtain Nuclear Regulatory Commission (NRC) IT-I

CERTIFICATION: N/A

TRAVEL: 10% Local

Astrion has an exciting opportunity for a Project Administrator supporting our customer in Rockville, Maryland. The project administrator will work closely with the Program Management Team (PMT) assisting with project monitoring, data gathering, coordinating on and offboarding and communicating with the team and Customers on behalf of the PMT.

REQUIRED QUALIFICATIONS / SKILLS

• Education: High School Degree or Higher
• Years of Experience: 2-3 Years
• Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
• Strong communication skills to facilitate meetings and communicate project management direction
• Strong interpersonal skills to interact with customers, senior level personnel, and team members
• Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
• Ability to work independently and as part of a team
• Ability to learn new concepts, tasks, and project related tools quickly and easily
• Ability to accept constructive feedback and implement changes immediately
• Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
• An inquisitive and logical mind able to anticipate potential issues or areas of concern
• High levels of attention to detail and accuracy
• Ability to take initiative reflective of a well-developed habit of proactivity
• High level understanding of technologies, cybersecurity, and National Institute of Standards and Technology (NIST) publications to help understand contract projects and effectively communicate statuses

RESPONSIBILITIES:

• Schedule meetings with Customers and internal staff (kick-off, document reviews, etc.)

• Ensure Project Manager calendars remain updated and aligned with corporate and customer meetings

• Develop and distribute meeting agendas

• Take, compile, and distribute meeting minutes and action items

• Support Computer Security Office (CSO) monthly meetings and reporting

• Track and report on Federal Information Security Modernization Act (FISMA) and Assessor System Statement of Risk (ASSR) activities, including notifications for expiring tasks

• Collect cybersecurity statistical data

• Post documentation and data to SharePoint

• Develop and monitor project schedules in Microsoft Project

• Maintain quarterly scan planning and activities spreadsheets

• Input project schedule data into Deliverables Report (DR) SharePoint list

• Collect weekly percent-complete data, identify delays, and update PMT

• Post consolidated schedule rollups to SharePoint weekly

• Review NRC Risk Dashboard to ensure deadlines are met

• Provide project status updates to the Customer, including schedule impacts

• Coordinate distribution list and SharePoint access for new hires

• Submit LAN ID requests, schedule badging appointments, and arrange GFE pickup

• Facilitate orientation and training meetings (Contract Overview, IA, QA, etc.)

• Submit security paperwork to COR and confirm e-App/fingerprinting notifications

• Maintain CPSS Access Request Status Spreadsheet

• Add new hires to recurring meetings, update contract lists, and ensure equipment tracking

• Arrange return of GFE and badges upon termination

• Submit account termination requests and update inactive user access spreadsheets

• Maintain inventory and contract acknowledgment documentation

What We Offer

• Competitive salaries
• Continuing education assistance
• Professional development allotment
• Multiple healthcare benefits packages
• 401K with employer matching
• Competitive time off policy along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish, and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success.

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, and Huntsville, AL with an additional 36 locations across the U.S.

Join Astrion and Be the Difference in your career and the world!

Astrion is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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