Executive Business Partner/ Senior Executive Assistant to CEO

About SCAN

SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation's leading not-for-profit Medicare Advantage plans, serving more than 300,000 members in California, Arizona, Nevada, Texas, and New Mexico. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 40 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare. SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn; Facebook; and Twitter.

The Job

We are seeking a highly capable professional to serve as Executive Business Partner and Senior Executive Assistant to CEO-a hybrid role that blends precise executive support with several chief-of-staff duties. This individual will operate at the intersection of strategy, execution, and administrative excellence-serving as a force multiplier for the CEO of a fast-paced, mission-driven healthcare organization.

As a critical extension of the CEO's office, you will ensure every interaction, meeting, and moment is purposeful, well-executed, and aligned with the CEO's goals and the organization's broader vision. You will manage high-level administrative operations with polish and precision while also advancing strategic initiatives, driving follow-through across the enterprise, and supporting organizational alignment at the executive level.

This is a rare opportunity for a seasoned professional who thrives in dynamic, fast paced environments, leads with discretion and emotional intelligence, and brings both executive presence and a willingness to roll up their sleeves.

You Will

Executive Support & Strategic Partnership

• Serve as a trusted advisor and right hand to the CEO, anticipating needs and enabling focus on strategic priorities.
• Own complex calendar and time management with a proactive approach to prioritization, scheduling, and protecting CEO's bandwidth.
• Coordinate intricate travel arrangements, ensuring seamless logistics and contingency planning.
• Prepare briefing materials, talking points, and strategic documents for CEO engagements including Board meetings, media appearances, and executive sessions.
• Draft and edit high-level correspondence, speeches, and presentations with attention to tone, messaging, and brand alignment.

Office of the CEO Management

• Ensure smooth day-to-day operations of the CEO's office, acting as a central point of coordination between the CEO and internal/external stakeholders.
• Act as a conduit between the CEO and executive team, helping drive alignment, follow-through, and organizational accountability.
• Partner with the Chief of Staff and other senior leaders on enterprise-wide initiatives and key decision-making processes.
• Maintain systems to monitor and track key deliverables, ensuring timely execution of strategic priorities.

Project Leadership & Special Initiatives

• Lead or support select special projects and organizational initiatives on behalf of the CEO.
• Create frameworks and workflows to manage project timelines, dependencies, risks, and milestones.
• Drive follow-up from CEO-led discussions and initiatives, ensuring decisions translate into measurable actions.

Meeting & Stakeholder Engagement Excellence

• Plan and execute high-impact meetings, leadership offsites, and executive retreats-ensuring clear objectives, tight logistics, and strategic outcomes.
• Create and disseminate agendas, minutes, and action plans, holding teams accountable for follow-up and deliverables.
• Serve as a trusted representative of the CEO in meetings or communications when appropriate, upholding the highest standards of professionalism and discretion.

Leadership & Administrative Team Collaboration

• Act as a mentor among the organization's administrative professionals, modeling excellence and share best practices.
• Contribute to a culture of trust, high performance, and continuous improvement across the administrative function.

Additionally

• We seek Rebels who are curious about AI and its power to transform how we operate and serve our members.
• Actively support the achievement of SCAN's Vision and Goals.
• Other duties as assigned.

Your Qualifications

• 8+ years of progressive experience supporting senior executives, with at least 3 years supporting C-level leadership in a healthcare, government, nonprofit, or similarly complex and regulated environment.
• Exceptional written and verbal communication skills, with a proven ability to write, edit, and present complex materials for executive audiences.
• Ability to operate in extremely fast paced and dynamic environments.
• Strong project management skills with the ability to manage competing priorities and deadlines across a diverse range of stakeholders.
• Impeccable discretion and judgment in managing confidential and sensitive information.
• Highly organized and systems-oriented, with acute attention to detail and the ability to thrive amid ambiguity.
• Executive presence, emotional intelligence, and relationship savvy.
• Willingness to support tactical responsibilities (e.g., calendaring, travel, expenses) while operating as a strategic thought partner.
• Bachelor's degree required; advanced degree or professional certification a plus.

What's in it for you?

• Base Pay Range: $165,000.00 to $200,000.00 annually
• Work Mode: Mostly Onsite (In the Long Beach, CA office 2-3 times a week on Tuesday/Wednesday/as needed)
• An annual employee bonus program
• Robust Wellness Program
• Generous paid-time-off (PTO) along with 11 paid holidays per year, 1 floating holiday, birthday off, and 2 volunteer days
• Excellent 401(k) Retirement Saving Plan with employer match
• Robust employee recognition program
• Tuition reimbursement
• An opportunity to become part of a team that makes a difference to our members and our community every day!

We're always looking for talented people to join our team! Qualified applicants are encouraged to apply now!

At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.

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