Senior Administrative Manager

The Washington County Sheriff's Office serves as the primary law enforcement agency for Washington County, Oregon, providing a wide range of services to over 600,000 residents across both urban and rural communities. With a history dating back to 1843, the office maintains a 572-bed jail and is led by Sheriff Caprice Massey, the 33rd sheriff and a veteran committed to transparency and collaboration with community partners. The agency is founded on values of professionalism, compassion, and trust, emphasizing actions such as "do your best," "do the right thing," and "treat others the way you want to be treated," which guide both public service and internal culture. Deputies are not only first responders to emergencies in unincorporated areas but also work closely with city police and specialized units, including marine patrol, narcotics investigations, crisis negotiation, and school resource officers. The Sheriff's Office strives to be a pioneer in law enforcement, promoting high standards, continuous training, and respect for the county's unique and varied represented population, while encouraging deputies to be actively involved in their communities both on and off duty.

As a Division Lead, the Senior Administrative Manager is on the Sheriff's Office Executive Staff and is a pivotal role within the department. This position is responsible for overseeing the administrative functions of the Sheriff's Office, which includes, but is not limited to, managing budgets, personnel, contracts, procurement, facilities, and IT planning. This role oversees the Business Administration team staff (18 total- 4 direct reports); responsible for HR Liaison functions, payroll, accounts receivable, accounts payable, contracts, inmate banking, budget planning and execution. The Sheriff's Office budget total is $180M managed across 9 funds and 37 programs. The Senior Administrative Manager assists in fostering an environment that promotes professionalism, fairness in access and opportunity and respectful engagement.

This position is classified as Senior Administrative Manager. Classification descriptions are typically written broadly. To review the full information of this classification, please use the following link here.

Education and Experience:

• Possession of a Master's Degree from a four-year college or university with a major in business or public administration, business administration, finance, or a closely related field; AND at least four (4) years of progressively responsible professional experience in administrative, management, intergovernmental, operations, budgetary, and similar analyses that includes at least four (4) or more years of professional level supervisory experience. OR
• Possession of a Bachelor's Degree from a four-year college or university with a major in business or public administration, business administration, finance, or a closely related field; AND at least six (6) years of progressively responsible professional experience in administrative, management, intergovernmental, operations, budgetary, and similar analyses that includes at least four (4) or more years of professional level supervisory experience.

• Must successfully pass an extensive background investigation conducted by the Sheriff's Office.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.

Next Steps:

1. Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
2. MQ Review: HR will screen applications for MQs after the posting closes.
3. Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions.
4. Panel Interview(s): Our goal is to schedule panel interviews with the top six to eight (6-8) candidates who successfully pass the SME Review as soon as possible.
5. Background Investigation: The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office. The background Investigation for this position typically take 6-8 weeks to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes, but is not limited to:
   • Employment Information (past 10 years or back to age 17; 3 co-workers will be requested from each past employer)
   • Residential Information (past 10 years or back to age 17)
   • Financial Information
   • References (6 without using the same people as coworker or supervisor references)
   • Family Member Information
   • Driving History
   • Past/Present Drug Use and/or Controlled Substances
   • Criminal History
6. Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate and extend a conditional offer of appointment; conditional on passing a drug screen.
7. Start Date: A start date will be determined after all conditions of employment have been met.

Please note: This recruitment may be used to fill future full-time and part-time vacancies in the same classification, or job family, that may become available within the next six-month period.

Our Commitment to You
We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer.

Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act - Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.govat least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about this and other recruitments.

Additional Resources:

• New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Job's Live Application Support at 855-524-5627.

Questions (??'s) Regarding This Recruitment:

Laura Aranda, Talent Acquisition Business Partner

Email:Laura_Aranda@washingtoncountyor.gov