New

Administrative Assistant

North Carolina State University

$18.00/hr

United States, North Carolina, Raleigh

Sep 08, 2025

Position Information

Posting Number	PG195442TM
Position Number	47WDADMIN0925
Position Type	Temporary
Essential Job Duties	The primary purpose of this position is to support and provide redundancy for the Dining administrative office and its daily functions. This position would serve as the main point of contact for the administration office, managing their phone line and email account. Project based work may be involved from time to time, but the majority of this position's work will be supporting daily administrative and data entry tasks. Essential Job Duties Include: Manage the NC State Dining multi-line phone and email accounts, providing clear and accurate responses to public inquiries regarding dining policies and procedures. Adjusts communication style to ensure understanding by the customer. Synthesize and communicate information from Dining Directors and Senior Director to other key stakeholders within and outside of the department to ensure a clear understanding by audience. Contact service recipients, vendors, or clients to provide or obtain information. Assist with creation of agendas and minutes of meetings including departmental staff meetings, committees, projects and initiatives. Maintain detailed knowledge of Dining's offerings including but not limited to, meal plans, dining locations, and ordering platforms Assist with management and processing of purchasing invoices Compile, clean, organize, and enter data into various software systems Assist in managing integrity of Dining databases (food management database, menu board software, POS database, etc.) Support daily function and management of scheduling software system Serve as a resource to others on a variety of subjects including office equipment, software applications, and information processing procedures, etc. Ability to learn and maintain knowledge of specialized software such Support the daily administrative functions and long-term business needs of the multifaceted and dynamic Dining Operations. Collect, compile, organize and synthesize various information/data for departmental use. Manage relationships and business processes that span multiple administrative departments within Campus Enterprises and University divisions such as Purchasing, Transportation, Public Safety, etc. Maintain Wake County, City of Raleigh and ABC permit as well as liability insurance. Maintain dining hours of operation and calendar of events Understanding of University purchasing procedures and adhere to purchasing guidelines and make purchases in the Marketplace. Process vendor orders and payments. Assist with management of the Dining vehicle fleet including ordering parking passes and managing vehicle tracking system Maintain Dining's shared file system structure and organization on the network and in Google folders. Manage the maintenance of Dining's administrative office space Place work orders and coordinate planned maintenance and repairs. Assist with making travel arrangements for dining personnel. Other duties as assigned to ensure NC State Dining business needs are met. Position may be asked to assist in other locations as necessary. Superior work performance may provide an opportunity to renew employment and/or advance into a benefits-eligible permanent position. This is an hourly position that includes a state-required 32-day break at the end of 11 months. NC State Dining provides campus-wide food services to students, staff, and faculty on the North Carolina State University Campus. NC State Dining operates 11 cafes, 3 food courts and 6 dining halls, 3 markets, 2 restaurants, vending, a nutritional counseling service, and a catering department. The department employs approximately 1000 temporary and student employees and approximately 190 permanent EPS and SHRA employees.
Is Time Limited	No
If Yes, Appointment Length
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Raleigh, NC
Department	NC State Dining

System Information

Classification Title	Temporary-Clerical
Working Title	Administrative Assistant

Requirements and Preferences

Work Schedule	40 hours, Monday-Friday, 8:00am-4:30pm
Other Work/Responsibilities	This position will involve the use of some specialized software including but not limited to Point of Sale reporting software food management software customer feedback reporting software
Minimum Experience/Education	High School Diploma or equivalency. Demonstrated possession of the competencies necessary to perform the work will also be considered.
Department Required Skills	Able to work in a fast-paced environment. Strong written and verbal communication skills to effectively communicate with customers, peers, and supervisors, and professionally communicate with multiple levels of employees within the university. Must follow written and verbal instructions. Provide outstanding customer service, including the ability to remain professional and respectful under pressure when dealing with difficult situations, to the team and customers. Demonstrated excellent organization skills. Accurate data entry and timely completion of data entry. Excellence in completing all tasks and performance goals. Must be able to professionally collaborate with colleagues and be part of a team environment.
Preferred Years Experience, Skills, Training, Education	Previous work experience in an auxiliary enterprise and hospitality organization. Knowledge of purchasing, contract administration, accounting, and human resources policies, operating procedures, and/or best practices. Experience with database systems Experience with data analytics
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$18.00/hr

Recruitment Dates

Job Open Date	09/08/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/222602

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity or send an email to ada_coordinator@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If the highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or an equivalent service. Degree(s) must be obtained before the start date to meet qualifications and receive credit.

NC State uses E-Verify to confirm employment eligibility of all newly hired employees. Visit the E-Verify website to learn more about E-Verify, including your rights and responsibilities.