Student Award Coordinator

This position is part of the Philanthropy & Alumni Engagement Program (PAE) and is subject to joint management by the University of Arizona Foundation, as outlined in the Amended and Restated Development Services and Asset Management Agreement dated July 2, 2021.

This position may occasionally require travel and availability to work evenings or weekends.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• In
  collaboration with the Academic Affairs & Student Success Team,
  Development Office, Business Office, and Dean's Office, provide
  excellent customer service to donors, faculty, staff, and students in
  all areas of scholarships.
• Track
  scholarship contributions into UA and UAF systems.
• Create
  and maintain accurate files for each scholarship, endowment, planned gift,
  pledge, and commitment including all scholarship specification
  documents such as new endowment agreements, new project forms,
  endowment checklists, and scholarship cover sheets.
• Review
  scholarship transfer requests. Complete and submit transfer requests to the UAF Scholarship Office.
• Ensure
  that scholarships are awarded to qualified students in a timely
  manner.
• Reconcile
  award accounts with departments and the UAF, and address any
  discrepancies.
• Ensure
  accurate and consistent reporting of scholarship dollars available to
  award. Provide reporting to UAF, the departments, and the college
  development office in order to manage account balances and minimize
  unused scholarship funds.
• Track
  all restricted funds that are intended to be awarded within 12 months to
  ensure accurate assessment of fees where applicable.
• Prepare
  annual reports upon request for scholarships funded through endowments at the UA and UAF.
• Oversee
  college scholarship selection committees. Prepare and distribute
  committee packets for student scholarship applicants.
• Attend
  the campus-wide Scholarship Co-op (SCOOP) meetings.
• Review
  existing scholarship specifications to ensure criteria are compliant
  and applicable, as well as able to be awarded.
• Work with appropriate
  personnel to update specifications as needed.
• Report
  on scholarship funds and awards given.
• Utilize
  UA and UAF systems to efficiently manage and administer
  scholarships.
• Work
  with the UAF Scholarship Office to link KFS Accounts to new awards and
  ensure all awards specifications are accurate.
• Complete
  and process all scholarship gifts using the Gift Transmittal Form.
• Prepare
  communication and correspondence via email and/or mail between
  departments, UA/UAF staff, scholarship applicants, and other
  development staff regarding scholarship status, letters of award,
  notification status emails, gift agreements and stewardship reports.
• Manage
  Scholarship Universe system for all college scholarships.
• Track,
  review, and send student scholarship thank you letters as part of
  annual stewardship packets for donors.

Knowledge, Skills, and Abilities (KSAs)

• Commitment
  to working in a collaborative team environment with shared goals.
• Ability
  to work efficiently with a wide variety of individuals, including donors,
  PAE colleagues, deans, faculty and staff.
• Excellent
  communication and interpersonal skills.
• Ability
  to effectively communicate both verbally and in writing.
• Demonstrated
  commitment to exceptional customer service with the ability to translate
  the PAE guiding principles of donor-centricity and collaboration into work
  practices.
• Ability
  to recognize and handle highly confidential and sensitive information in a
  discrete and professional manner.
• Demonstrates excellent organizational skills and attention to detail.
• Ability to work independently with the ability to prioritize multiple
  projects and meet strict deadlines for deliverables.
• Ability
  to anticipate and discern work priorities and meet deadlines with little
  supervision.
• Adept
  at problem-solving and using judgment in situations requiring initiative,
  tact, and confidentiality.
• Requires an
  exceptional work ethic and track record of personal initiative.
• Openness
  to new ideas and personal flexibility with the ability to adapt and
  succeed in a multi-task, fast-paced environment with changing processes
  and occasional ambiguity.
• Ability
  to inspire cooperation and participation.
• Proficiency
  in the use of personal computers and Microsoft Office software (Word,
  Excel, PowerPoint, and Outlook).
• Proficiency
  or ability to learn additional software required to perform the essential
  duties of the position.
• Availability to work evenings or weekends as needed, and may occasionally be required to travel.

• Bachelor's
  degree or equivalent advanced learning attained through professional level
  experience is required.
• Minimum
  of 3 years of relevant work experience, or equivalent combination of
  education and work experience.

• Experience with Lynx or other constituent relationship management (CRM) systems
  
• Experience with UAccess
  
• Experience with UAFDN.org