Senior Coordinator Academic Support Services (Nursing Undergraduate)

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinates and administers the day-to-day operational activities associated with Nursing Clinical Oversees compliance process of clinical partner requirements. Coordinates and reviews all student compliance requirements and screening required for student internship. Oversees quality student internship experiences. Coordinates, maintains, prepares and receives draft agreements for review and approval. Coordinates with University departments and external partners regarding clinical experience and training in conjunction within Nursing Programs.

• Oversees, tracks, updates, and maintains the Typhon database of all preceptor information and preceptor agreements by updating the database and alerting appropriate personnel concerning status of preceptor records and alerts faculty to any issues.
• Serves as liaison between NWCNHS nursing departments, partner facilities, and community.
• Reviews, revises, and updates an accurate database for all clinical requirements (background check, fingerprinting, drug screening, health and immunization records, CPR, health insurance) for all nursing students (undergraduate and graduate nursing) by communication with faculty, staff, and students concerning clearance status and procedures maintaining the integrity of confidential information.
• Ensures communication of student requirements in coordination with the department to ensure these are met. Provides clinical sites with student good standing letters. Facilitates special requests for clinical placement.
• Analyzes, coordinates, updates and ensures that all tracking records/spreadsheets; and are handled with confidentiality. Maintains spreadsheets with all relevant student & faculty information. Updates and maintains training documents for clinical requirements.
• Maintains checklists, folders and drives to be shared with internal team members.
• Coordinates orientation and clearance information to clinical facilities in a timely manner and in an appropriate format by following the proper procedure and using appropriate forms. Initiates, recommends, and provides systems training to internal team members as needed.
• Prepares and administers clinical facility/faculty evaluations and complies results for evaluation by meeting with students and collating results in a database.
• Coordinates verification of compliance with background check for students applying for upcoming semesters. Conducts verification of student & faculty compliance in Complio. Prepares and maintains confidential files for fingerprints and VECNHS release form. Refers all positive results of confidential background checks to the respective departmental Chair and/or Director of Clinical Education.
• Monitors and expertly track agreement milestones and adeptly manage verbal and electronic communication with faculty, staff, students, general counsel, and external partners, regarding contract status, remaining ever mindful of clinical/fieldwork requirements, timelines and cycles of programs affected. Identifies and anticipates barriers and be prepared to propose resolution.
• Maintains hard copy and electronic records of current agreements. Be prepared to respond and produce contracts on request. Follows University policy, archive records for historical reference and retrieval. Documents current status of agreements in process, and estimated timeline for execution.
• Develops and maintains productive, trust-based relationships with stakeholders within and outside the University, not only to effectively implement contract process, but to reflect positively on the College and the University, thereby strengthening community ties with practice partners.
• Interacts closely with FIU's legal department, to monitor, process, and implement changes in contracts in clinical settings.
• Oversees and analyzes operational needs of the office and develops the resolution of issues by offering professional and administrative assistance.
• Responsible for meeting goals and objectives, such as collaborating with the HR teams to ensure that faculty and adjuncts complete the Level II background check prior to working in the clinical setting each semester.
• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

• Bachelor's degree and three (3) years of appropriate experience, or Master's degree and one (1) year of appropriate experience.

• Experience with Complio or similar document management and tracking system.
• Proficient in Microsoft Office.

• Administrative

• $53,000- $58,000

Begin time: 8:30 AM

End time: 5:00 PM

• Criminal Background Check

• Ability to work evenings and weekends.
• Travel to FIU Campus
• Ability to travel locally

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.