Health & Safety Projects Administrator

GENERAL PURPOSE OF THE JOB:

To provide general and specific administrative and clerical support and regulatory record keeping services to the Global Field Services safety department, as well as individual jobsites.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform various clerical duties to contribute to the smooth operations of the Global Field Services safety department.
• Process assigned tasks within projected timeline.
• Meet or exceed designated chargeability and hours worked.
• Obtain information from colleagues and design follow up strategies to ensure timeliness of information receipt.
• Assist with scheduling travel, meetings and other delegated tasks.
• Distribute vital information to the organization concerning safety cultural matters, as well as utilize office automation to create memos, reports and business correspondence (Microsoft Office Suite - Word, Excel, PowerPoint).
• Create, manage and maintain neat, organized, accurate and up to date departmental filing systems (electronic or otherwise), including but not limited to:
  
  
  
  • Updating the Field Services Safety Systems information
  • Assist with SafetyCulture platform management
  • Grainger Equipment Inventory and Billing Summary
  • Safety Training Records/Certification Management
  • Incident/Injury Log Management
  • Updating Measurable Safety Stats
  • New Employee Onboard Training Certification Tracking
  • Specialized Projects and Initiatives
  
  
• Help in the overall workflow within the safety department (miscellaneous support to Director and Senior Managers).
• Maintain confidentiality and handle sensitive information with discretion.
• Provide support on moderately complex or difficult EHS projects and initiatives.
• Track and process Global Field Services safety department expenses, budgets, purchase orders, and invoices.
• Participate in incident investigations, accurate recording of the details, and implementation of corrective action for all work-related incidents.
• Establish and maintain cross-functional and positive working relationships and contribute to team efforts.

SKILLS AND ABILITIES:

• Proficient with spreadsheet, word processing and database necessary
• MS Office applications, Smartsheet, and SAP a plus
• Ability to multi-task and independently prioritize work load
• Exceptional organizational skills
• Ability to manage multiple priorities, effective Team Player, self-motivated, quick learner
• Excellent communication skills with the ability to read, write, and communicate fluently in English
• Must be personnel focused with strong written and verbal communication skills
• Strong interpersonal skills with the ability to make group presentations

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.