Administrative Coordinator, Office of Charter Schools

Position Title:

Compensation:

Department:

Start Date:

About this opportunity:

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function:

Assist the Executive Director, Director, andOCSstaff in the administration and coordination of all internal and external functions ofBSUcharter school authorizations; manage the development, implementation, and refinement of systems, policies and processes necessary to ensure the University employs operating methods to produce high-performing charter schools.

Duties & Responsibilities:

1. Receive incoming calls, appointments, and visitors; provide general information, and forward to the appropriate personnel. Receive, record, and refer formal complaints from constituents to appropriate personnel.

2. Provide technical support to charter schools andOCSstaff related to OCS's document management system, ensuring thorough and accurate processing of all required documents, setting up new user accounts and assisting in daily problem solving as needed.

3. Responsible for website updates, in coordination withOCSstaff and TC/BSUMarketing.

4. Assist in the development of a data warehouse to facilitate the charter school application submission and theOCSreview process and ensure timely posting of charter proposal and renewal documents on the website.

5. Provide scheduling support toOCSstaff; prepare scheduled correspondence as needed; process monthly invoicing and administrative fees for sponsorship of charter schools; ensure and maintain current file system; create purchase orders and order office supplies via university purchasing system; maintain inventory records; monitor expenses. Provide notice, schedule, and secure meeting facilities and other activities associated with meetings as needed.

6. Develop, maintain, and disseminate current and historical, accurate information with regard to Ball State's portfolio of Charter Schools, manage email distribution lists for key school contacts. Maintain all files of all operating charter schools for current and historical compliance and performance in accordance with state required record keeping requirements.

7. Assist theOCSstaff in recordkeeping, archiving and record retrieval of compliance documents; follow up withOCSstaff and/or school personnel to ensure that required documents are complete and accessible; maintain knowledge of current changes in Indiana charter school laws and collection date changes by the IndianaDOE.

8. Facilitate the transfer of legal documentation information between Business Affairs and the school organizer during the chartering process; support the communication process betweenOCSstaff and the school organizer for final chartering documentation.

9. Manage the production and state submission of the annual Charter School Accountability Report, ensuring accuracy and timeliness.

10. Work with the Director to interview, train, supervise, assign work responsibilities, and evaluate student workers, if applicable.

11. Coordinate allOCSprofessional staff searches; includes completing proper forms; create position description documents; preparing suggested advertisement; communicate with University Compliance and HR; includes creating/monitoring applicant files; arranging interviews; utilizing Banner to create and submit all EPAFs forOCS.

12. Perform other related duties as assigned.

13. Maintain regular and predictable attendance as required by this position.

Minimum Qualifications:

• Associate's degree or equivalent in office administration or related field from an accredited institution.

• Over three years through five years of legal assistant or related experience.

• Ability to work independently, manage projects and maintain deadlines with minimal in-person supervision.

• Effective oral and written communication, using concise communication in various formats, formal and informal writing, and remote presentations.

• Demonstrate a commitment to, and experience with, diverse populations in meaningful collaboration.

• Proficiency with word processing and database software.

Preferred Qualifications:

• Associate's degree.

• Experience supporting and coordinating office operations and Website management and document design.

How to apply:

For inquiries, contact Dr. Jamie Garwood, Director; Office of Charter Schools at jgarwood@bsu.edu or call 765-285-5251.

Required application document:

Resume

Optional application document (recommended for best consideration):

Cover Letter

Supporting document upload instructions:

• Important: Do not use the Autofill feature when uploading your resume.
• Recommended: Combine your cover letter and resume into one document prior to uploading.

Note: A writing sample may be requested as part of the interview process.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.