New

UTS - Temporary Executive Assistant at NC State

North Carolina State University

$25.00-$30.00/hourly

United States, North Carolina, Raleigh

Oct 28, 2025

Position Information

Posting Number	PG195558TM
Position Number	48SM14
Position Type	Temporary
Essential Job Duties	Primary Purpose of the Position: The primary purpose of this position is to provide high-level executive and administrative support to the Vice Provost. The role involves managing complex scheduling needs, preparing materials for meetings and events, coordinating communications, and serving as a key liaison between the Vice Provost, university leadership, and other administrative offices. The employee is expected to demonstrate sound judgment, strong organizational skills, and a thorough understanding of university policies and procedures to ensure the efficient operation of the office. Key Responsibilities: Manage and maintain the Vice Provost's complex calendar, including scheduling meetings, coordinating logistics, and anticipating scheduling conflicts. Interpret and implement university policies, procedures, and guidelines as they apply to the Vice Provost's office. Research, compile, and prepare background information, reports, and presentation materials to support the Vice Provost's meetings and initiatives. Provide administrative support for committees and leadership meetings, including organizing logistics, preparing agendas, taking minutes, and tracking action items. Draft and edit correspondence, reports, and other written communications on behalf of the Vice Provost. Serve as a liaison between the Vice Provost, university leadership, and other administrative units to facilitate effective communication and collaboration. Anticipate potential issues that may impact the Vice Provost or the office and proactively identify and implement solutions. Assist in planning and coordinating unit events, programs, and special projects, including event logistics and communications materials. Manage office operations, including purchasing, equipment and supply management, and coordination of contracts and travel authorizations. Collaborate with business and HR operations teams to support budget, personnel, and reporting processes as needed. Provide front desk coverage for the Office as assigned. The Office has a policy of 3 days onsite and 2 days remote.
Is Time Limited	Yes
If Yes, Appointment Length	6 months
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Raleigh, NC
Department

System Information

Classification Title	Temporary-Clerical
Working Title	UTS - Temporary Executive Assistant at NC State

Requirements and Preferences

Work Schedule	Monday through Friday, 8 am to 5 pm (hybrid)
Other Work/Responsibilities	Other duties as needed.
Minimum Experience/Education	Experience supporting executive-level leadership in a higher education or complex organizational setting. Strong knowledge of university or large organizational policies and administrative procedures. Proven ability to manage confidential information with discretion. Excellent written and verbal communication skills, with attention to detail and accuracy. Proficiency in Microsoft Office Suite, Google Workspace, and calendar management systems.
Department Required Skills	Demonstrated ability of handling confidential information. Calendar experience. Ability to understand and apply the unit and organization mission and strategic goals, the programmatic nature, and the cultural environment. Strong communications skills with multiple levels of audiences using a variety of media tools. Proven ability to work collaboratively on a team with a broad group of academic and non-academic staff and administrators. Excellent organizational skills and attention to detail. Ability to work independently with minimal supervision and a high degree of accuracy. Ability to multitask. Provide courteous and professional customer service. Ability to use discretion and exercise judgment. Ability to establish and maintain effective relationships with a variety of constituents both on and off campus. Demonstrated proficiency with Google Suite, Microsoft Excel, Word, and PowerPoint. Ability to learn new software programs and technology. Demonstrated ability to create high level reports. Ability to organize meetings and events. Ability to work remotely..
Preferred Years Experience, Skills, Training, Education	Professional experience in higher education. Experience with event planning and execution. Experience in drafting communications and reports. Budget experience in downloading and understanding expense reports.
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$25.00-$30.00/hourly

Recruitment Dates

Job Open Date	10/28/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/224466

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.