GEAR UP Site Coordinator

OUR STATEMENT
The San Jose State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value.

GENERAL NATURE OF POSITION
Under the direct supervision of the GEAR UP directors, the Site Coordinator will work on teams with GEAR UP advisors, tutors, and parent liaisons; school administrators, teachers, and staff; and GEAR UP students and their families to help GEAR UP students prepare for and succeed in college. The position requires the individual to be highly knowledgeable about working with individuals from diverse backgrounds and from socioeconomically disadvantaged communities.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Lead GEAR UP school site teams (i.e., GEAR UP Advisors, tutors, and parent liaisons) and oversee the day-to-day operations of the GEAR UP programming at assigned school sites.

• Coordinate with school administration to deliver GEAR UP services at target schools to serve the entire grade level of students.

• Plan and implement GEAR UP program services and activities before, during, and after school, including evenings and weekends.

• Provide academic advising and design interventions to boost graduation rates, college prep, and financial literacy.

• Coordinate tutoring, test prep, academic workshops, summer academies, and family-focused services.

• Assess student needs and recommend academic and personal support interventions.

• Provide information to parents/guardians on financial aid, college readiness, and student transitions.

• Develop service plans with school teams to track high school graduation and college readiness.

• Organize college awareness and readiness activities and partner with colleges and educational organizations for visits and summer programs.

• Support teachers, counselors, and staff to meet GEAR UP grant goals through meetings, training, and presentations.

• Represent GEAR UP at school, college, and community events.

• Manage administrative tasks: maintain service records, create outreach materials, and handle social media.

• Maintain accurate student records and ensure timely data entry in the Compass database.

• Assist in preparing and submitting Annual Performance Reports to the U.S. Department of Education and other required reports.

• Communicate effectively with diverse groups to share information, solve problems, and support students.

• Handle sensitive information with discretion and maintain the confidentiality of all program records.

• Other duties as assigned.

INTERPERSONAL CONTACTS
1) Reports to GEAR UP Directors.
2) Frequently interacts with GEAR UP, SJSU Research Foundation, and school personnel, and with GEAR UP students and their families.

SUPERVISORY RESPONSIBILITIES
Supervise GEAR UP school site teams (i.e., GEAR UP Advisors, tutors, and parent liaisons) and oversee the day-to-day operations of the GEAR UP programming at assigned school sites.

QUALIFICATIONS
Minimum Qualifications

• A bachelor's degree (or equivalent) from an accredited college/university with major coursework in education, counseling, or a related field AND two years of counseling/advising experience or professional experience in a student support program at a secondary and/or postsecondary level.

• At least one year in personnel management.

Additional Requirements

• Strong communication and organizational skills.

• Ability to interpret and apply federal, state, and school policies and regulations pertaining to college and career readiness.

• Strong leadership, team-building, and group facilitation skills.

• Ability to determine appropriate courses of action and proper techniques to utilize while engaged in sensitive situations.

Desired Accomplishments

• A master's degree in education, counseling, or a related field.

• A working knowledge of best practices in K-12 and higher education and academic counseling theories.

• An understanding and analysis of various challenges that impact first-generation college students and low-income students and how to assist these students to college graduation.

• Demonstrated understanding of and commitment to the SJSU Strategic Plan and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service, and institutional excellence.

• Fluency in spoken and written Spanish and/or Vietnamese.

• General knowledge of the principles, practices, and strategies currently used in improving access and retention support to low-income and educationally disadvantaged students.

• Ability to develop student support programs and activities related to assigned areas of responsibility.

Physical Demands

• This position will be assigned to work at one or more school sites in Alum Rock Union School District or Franklin-McKinley School District.

• This position may occasionally report to San Jose State University at the College of Education, Counselor Education Department (Sweeney Hall).

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position.

PLEASE NOTE: This position is considered a "sensitive" position by SJSURF and California State University (CSU) policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

FERPA: This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy Act (FERPA) and California's Educational Code Chapter 13 regarding sensitive student issues.

NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

Compensation Range:

BENEFITS
The SJSURF provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:

• Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).

• Employer-paid dental and vision for both employee and eligible dependents.

• Life, AD&D, LTD with supplemental coverage opportunities.

• 14 paid federal & state holidays.

• Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.

• Vacation-hour accruals and separate sick-hour accumulations.

• Employee discounts.

• Paid training and professional-development conferences.

Please visit the Benefits & Compensation page on the SJSURF website for more detailed information.

REASONABLE ACCOMMODATION
The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview for a job opening or otherwise need a reasonable accommodation during the application and hiring process, please contact us at foundation-jobs@sjsu.edu. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.

ABOUT THE SJSU RESEARCH FOUNDATION
SJSURF employment is separate and distinct from San Jose State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization's funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities.

San Jose State University Research Foundation is an Affirmative Action, Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation's continuing commitment to both the spirit and intent of equal employment opportunity laws and policies.

San Jose State University Research Foundation is an EOE M/F/Vet/Disability. Learn more about our organizations EEO and AAP policy by visiting our website HERE. Data metrics on the AAP is available for review upon request. Please also visit OFCCP for additional resources: https://www.dol.gov/agencies/ofccp/posters.

If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

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