Electronic Resources and Interlibrary Loan Specialist (LIBRARY AST 3)

The Library Assistant works independently within established guidelines. The position is supervised by the Collections and Metadata Librarian. Maintains and updates records and subscriptions for e-Resources and assures continuous access to all the library's electronic databases. The position acts as a resource for staff questions about electronic resource records and troubleshoots all access issues as needed. The position also manages interlibrary loan services, processing requests for print and digital resources from all law affiliates. Assists with Circulation desk services as required. This position will be a backup supervisor for student workers.

Apply By Date

November 19, 2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree or equivalent technical training in library operations.
• Minimum of 3 years' work experience in library operations.
• Experience with word processing, email and database programs, searching library catalogs such as UC Library Search, World Cat as well as other online catalogs.
• Have a demonstrated knowledge in a range of electronic resources standards, access, formats, and systems, included but not limited to MARC, Electronic Data Interchange (EDI), ALMA, OCLC Connexion, Serials Solutions, etc.
• Ability to work independently and follow through on assignments with minimal supervision and supervise and coordinate undergraduate student workers as needed.
• Organize materials, maintain careful attention to detail, use sound judgment, analyze information, effectively troubleshoot, and evaluate situations and recommend solutions.
• Ability to interpret, develop and implement interlibrary loan/document delivery service policies and practices.
• Demonstrated commitment to provide outstanding library patron service and maintain professionalism.
• Computer skills in a Windows environment.

Preferred Qualifications

• Problem solving skills advanced enough to independently recognize and resolve numerous technical issues.
• Ability to manage considerable detail effectively and to work accurately, efficiently and quickly under pressure of deadlines and to notice inconsistencies.
• Demonstrated interpersonal communications skills to interact with various constituents of King Hall, ability to work as part of a team and help where needed.
• Familiarity with formats and terminology of legal materials to create and interpret records and answer questions.
  

Key Responsibilities

• 45% - Electronic resources Specialist
• 35% - Interlibrary Loan/Document Delivery Services
• 20% - Circulation Desk & Miscellaneous Duties

Department Overview

UC DAVIS SCHOOL OF LAW The University of California, Davis, School of Law is a top tier US law school. Its mission is to provide legal research, education and outreach. Its outstanding scholarly reputation, high rankings, small size, dedicated faculty of internationally renowned scholars, and uniquely supportive learning environment combine for an experience of legal education that is second to none for its students. The King Hall School of Law is consistently placed among the best in the US News and World Report rankings and other polls and is expected to continue its upward trajectory for years to come. The UC Davis School of Law offers a three-year full-time program leading to the Juris Doctor Degree, as well as two LL.M. degrees and other types of educational programs. The Mabie Law Library is located in the School of Law and serves a student body of 650+ JD and LLM students, approximately 70 professors, visiting faculty, lecturers and emeriti. More information about the Mabie Law Library can be found at https://law.ucdavis.edu/library/.

POSITION INFORMATION

• Salary or Pay Range: $26.65/hr. - $34.56/hr.
• Salary Frequency: Biweekly
• Salary Grade: STEPS
• UC Job Title: LIBRARY AST 3
• UC Job Code: 006760
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8am - 5pm
• Location: Davis, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Continuous 6 to 8+ Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Frequent 3 to 6 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Regular work hours are Mon-Fri, 8am-5pm, to assist with providing adequate staffing and coverage during the library open hours. Alternate schedules may be approved as feasible.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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