Administrative Assistant 2 - Davis, CA, Job ID 82329

Position Summary:

Under general supervision of the Agriculture and Natural Resources (ANR) Statewide Program and REC Operations Director and Associate Director, assist in the management of administrative calendars, screen and prioritize visitors and incoming telephone calls, prepare and/or revise a wide variety of materials, make travel arrangements. Facilitate Vice President and Associate Vice President's communications and actions, supporting various administrative committees, meetings or groups convened or managed by both AVP's or Vice Provosts. Provide discrete communication, critical for program management. Provide support for Statewide Programs and other units as assigned. Serve as purchasing representative for Statewide Programs.

This position is a career appointment that is 100% fixed.

Pay Scale: $25.45/hour to $30.23/hour

Job Posting Close Date: This job is open until filled. The first application review date will be 11/21/2025.

Key Responsibilities:

Requirements:

• High school diploma or equivalent experience.
• Intermediate to advanced computer skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Zoom scheduling, and calendaring
• Demonstrated skills applying and proofreading for correct grammar, spelling, and punctuation. Skill to compose routine business correspondence and other documents related to the position's tasks.
• Demonstrated oral and written communication skills to interact effectively with people from diverse backgrounds and from varied organizational levels in person, over the telephone and via email.
• Experience preparing travel and entertainment expense reports, and purchasing requests; identifying, analyzing, researching and resolving travel and entertainment expense discrepancies and other problems.
• Demonstrated experience planning meetings and assisting in planning of larger events, including registration, identifying and securing meeting space, catering, equipment, supplies, and other logistics. Experience managing multiple calendars and supporting conference calls, including zoom conferencing.
• Recordkeeping and organizational skills to maintain reliable, effective computer and paper filing systems, and up-to-date supply inventories.
• Experience maintaining strict confidentiality, integrity and accountability.

Preferred Skills:

• Experience using UCD campus-based systems (Aggie Enterprise, Aggie Expense, Aggie Ship, Cognos, JDX, PaymentWorks). Experience applying UC, UCD, and ANR Policy and Procedures for travel, entertainment, corporate card use, purchasing, and purchasing card use.
• Excellent organizational and time-management skills to follow tasks through to completion. Ability to work independently, with little supervision to receive, coordinate, and complete assignments from multiple people, and work in a team environment.
• Experience using image manipulation software such as Photoshop to perform standard tasks including converting file formats, changing file size, cropping, rotating and extracting metadata.

Special Conditions of Employment:

• Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
• The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
• As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.

• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy

• UC Anti-Discrimination Policy

• Abusive Conduct in the Workplace

The University of California Agriculture and Natural Resources (UC ANR) brings the power of University of California research and education to all 58 California counties. Through research and extension in agriculture, natural resources, economic growth, nutrition, and youth development, we work to improve the life of every Californian.

Collaborating to solve problems.

Connecting to serve communities.

For over 100 years, our advisors, specialists, faculty and staff have been committed to connecting Californians to their land grant university. We are highly collaborative and mission-driven to promote the health and well-being of people and places across the state. We are also trusted partners with hundreds of community organizations in addressing California's most pressing challenges.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

Internal Candidates*: To apply as an internal UC ANR employee, please go to:
https://ucphrprdpub.universityofcalifornia.edu/psp/ucphrprd/EMPLOYEE/HRMS/c/HRS_HRAM_EMP_FL.HRS_CG_SEARCH_FL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Employee&SiteId=18&JobOpeningId=82329&PostingSeq=1

External Candidates*: You must register to apply for a job or create a job search agent profile. Click the 'Register Now' link and follow the steps to create the account. The system will not prompt you to register until you try to apply for a job online.

*Employment applications must be submitted online through our careers site. Please note, we do not accept resumes or applications by email or on paper.