Administrative Assistant

A global technology leader, renowned for its groundbreaking advancements and commitment to shaping the future of technology, is seeking a highly organized and proactive administrative professional. This role offers a unique opportunity to directly impact the efficiency and success of executive-level leadership within a pivotal division, ensuring seamless operations and contributing to key strategic initiatives. Partner with Aquent to embark on a fulfilling career journey where your contributions are valued and your growth is supported.

**About the Company:**

This organization is a global technology leader at the forefront of innovation, known for its groundbreaking advancements and commitment to shaping the future of technology. They foster a dynamic and collaborative environment where innovation thrives and impactful work is the norm, continuously pushing boundaries to create world-changing products and services.

**The Role and Your Impact:**

You will be instrumental in supporting executive-level leadership and their teams, managing critical administrative functions that keep operations running smoothly. Your expertise will directly enable leaders to focus on strategic priorities, knowing that their administrative needs are expertly handled. This is an exciting opportunity to contribute to a fast-paced, rapidly changing environment and make a tangible difference every day, ensuring seamless operations and fostering a productive work environment for high-impact teams.

**Key Responsibilities:**

* Provide comprehensive administrative support to executive-level leadership and their teams.

* Manage complex calendar coordination and time planning for managers, including community space and conference room schedules.

* Coordinate and process travel arrangements, including accommodations, transportation, and security logistics.

* Manage and process business expenses accurately and efficiently.

* Plan, coordinate, promote, and support various meetings and events.

* Oversee department financial operations and personnel operations.

* Manage the procurement of goods and services, including computer equipment, office supplies, and reference materials, and maintain vendor relationships.

* Support internal and external recruitment efforts, partnering with hiring managers for a smooth process.

* Contribute to and oversee planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs.

* Maintain up-to-date space-management processes and team spaces (e.g., office locations/desk assignments).

* Assist with new hire equipment setup and onboarding processes.

* Facilitate vendor onboarding processes.

* Provide general office support, serving as a primary contact for the department/group.

* Execute various projects and tasks, completing deliverables with little or no supervision.

* Actively engage in the business support community and contribute to team-building activities.

* Order and manage team supplies and equipment.

**Must-Have Qualifications:**

* Prior administrative experience within a large, global technology company is required.

* 3+ years of experience with calendar management.

* 3+ years of experience with advanced office productivity suites.

* 3+ years of experience with hardware management.

* Demonstrated problem-solving skills.

* Strong detail-orientation.

* Comfortable owning responsibilities with minimal supervision.

**Nice-to-Have Qualifications:**

* Experience supporting executive-level leadership.

* Strong relationship-building skills across multiple organizations (e.g., business-support professionals, Human Resources, Finance, event planners, peers).

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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