Office Manager - Construction

At STV, we not only take on top-notch projects, we also develop employee skills, recognize achievement, and offer opportunities for advancement. So, if you're looking for a rewarding position working for an industry leader, then STV is the place for you. Our Owings Mills, MDoffice has an exciting opportunity for an Office Manager - Construction.

The Office Manager oversees daily administrative operations of the construction office to ensure efficiency, organization, and compliance with company policies and project requirements. This role supports project management, accounting, procurement, and field operations teams by coordinating office activities, managing documentation, and maintaining effective communication between the office, field staff, clients, and subcontractors.

* Oversee general office operations including scheduling, correspondence, filing, and supplies management.
* Serve as the primary point of contact for internal and external communications.
* Maintain company records, licenses, contracts, and insurance certificates.
* Manage office budgets, expense tracking, and purchase orders.

* Support project teams with submittals, RFIs, transmittals, and project documentation in accordance with company and client standards.
* Maintain electronic and hard copy filing systems for project documentation.
* Assist in preparing bid packages, project closeout documents, and change order requests.
* Track and distribute meeting minutes, correspondence, and project reports.

* Assist with payroll processing, timesheets, and invoice tracking.
* Coordinate with accounting on vendor invoices, expense reports, and job cost tracking.
* Support contract administration and ensure compliance with insurance and bonding requirements.

* Coordinate travel arrangements, training sessions, and company meetings.
* Facilitate communication between office and field teams.
* Greet and assist visitors, clients, and vendors professionally.
* Assist management with HR-related administrative functions such as onboarding and maintaining personnel records.

* Ensure compliance with company safety policies and procedures.
* Maintain and track safety documentation, certifications, and training logs.
* Support audits and reporting for local, state, and federal compliance requirements.

* Education: Associate's or Bachelor's degree in Business Administration, Construction Management, or related field (preferred).
* Experience: 3-5 years of administrative or office management experience in the construction industry required.
* Skills:
- Strong organizational and multitasking abilities.
- Excellent communication (written and verbal) and interpersonal skills.
- Proficiency in Microsoft Office Suite and construction management software (e.g., Procore, Bluebeam, CMiC, or similar).
- Understanding of construction terminology and documentation.
- Detail-oriented and proactive in problem-solving.

* Full-time, hybrid primarily office-based with occasional site visits.
* May require extended hours during project deadlines or audits.

Compensation Range:

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits * Health insurance, including an option with a Health Savings Account * Dental insurance * Vision insurance * Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) * Disability insurance * Life Insurance and Accidental Death & Dismemberment * 401(k) Plan * Retirement Counseling * Employee Assistance Program * Paid Time Off (16 days) * Paid Holidays (8 days) * Back-Up Dependent Care (up to 10 days per year) * Parental Leave (up to 80 hours) * Continuing Education Program * Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.