Administrative Assistant (Pediatrics) (Part Time)

The position's primary duties and responsibilities will include communicating with various stakeholders, preparing documents and reports, organizing and maintaining records, coordinating calendars, scheduling meetings and assisting with events.

• Receive and respond to routine and non-routine emails, as appropriate. For the Development Team, this may include general inquiries, thank you letters and outreach efforts.
• Implement record-keeping processes, structures, and databases. Ensure departmental files and databases are updated.
• Develop and maintain a research database to assist with outreach and connecting with philanthropic funding opportunities.
• Keep accurate records on gifts from initial acknowledgment. Track inventory of toys and other in-kind items from donors.
• Provide support with Campus/Department/Laboratory tours, events and resident's reunion, as needed.
• Provide administrative support through preparation of agendas and presentation materials.
• Support various on-going and one-time projects: archival, digitization and updates.
• Ensure up-to-date knowledge of Departmental and University policies and procedures.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of three (3) years of relevant experience, or equivalent combination of education and work experience.