Financial Administrator

Department: Kellogg Financial Admin
Salary/Grade: EXS/6

Job Summary:

• Supports a university accounting-related area or program.
• Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.
• Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
• Accounting policy & procedure
• Accounts payable
• Analysis
• Audit
• Chart &/or account coding
• Expense reimbursement
• Financial Statements
• Journal &/or ledger
• Procurement card program
• Purchase orders
• Reconciliation
• Reporting
• Transfer charges
• Wire transfers

Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Specific Responsibilities:

Budget:

• Prepares analysis & reports.
• Provides account research.
• Analysis, Statements & Reporting:
• Records journal entries and creates reports.
• Performs financial account reconciliations, statement analysis, and transaction research.

Transactions:

• Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
• Processes transfer &/or appropriation charges & may balance &/or close accounts.
• Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
• Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.

Administration:

• Processes & presents data & information through the application of database, graphic & spreadsheet software.
• Obtains data by downloading from enterprise systems; develops and runs queries.
• Performs general office support activities
• Ensures that area service level goals are met.

Training:

• Provides training and support to related university units or program participants

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.

• 2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Proficient in the use of spreadsheet, database and word processing software.

• Familiarity with financial reporting.

• Ability to calculate simple arithmetic computations.

• Detail-oriented.

• Ability to establish and maintain effective working relationships with other employees.

• Ability to work independently, with minimal direct supervision.

• Ability to communicate effectively with non-financial customers

Preferred Qualifications:

• Higher Ed or Other non-profit experience

• Familiarity with People Soft & OnBase

Preferred Competencies: (Skills, knowledge, and abilities)

• Demonstrate willingness to learn, flexible, and adaptable
• Strong verbal and written communication skills
• Highly organized
• Self-motivated
• Quick learner

Target hiring range for this position will be $60,000 - $66,500 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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