New

Administrative Support Associate

University of North Carolina Charlotte

$35,212 - $44,015

United States, North Carolina, Charlotte

Dec 20, 2025

Administrative Support Associate

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	001407
NC Salary Grade Equivalency	NC03
Classification Title	Admin Support Associate - Advanced
Working Title	Administrative Support Associate
Salary Range	$35,212 - $44,015
Anticipate Hiring Range	$35,212 - $41,000
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Col of Arts & Architecture (Col)
Work Unit	Theatre
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position	The Administrative Support Associate provides administrative support to the Chair of the Department, 16 full-time faculty members, and 5 part-time faculty members. Serves as assistant to the Department Chair, assisting with calendar, personnel reappointment, and tenure paperwork, and handles all aspects of faculty searches, from advertisement, letters, and travel. Assists in new curriculum preparation, prepares student evaluation packets, student services, room scheduling, and special projects, processes all travel authorizations and reimbursements for full-time faculty, hires and orients to the department, prepares offices for new personnel, tracks time sheets for student workers, and hires and trains student workers. Orders office furniture, business cards, keys, and sets up telephones and computers.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school, or an equivalent combination of education and experience.
Essential Job Duties	This position is characterized by the performance of a variety of administrative, secretarial, and office support duties that are general to an academic unit and specific to a Theatre Department and theatre production. While the position doesn't require a background in theatre, it requires a learned knowledge of the office and work unit policies and procedures, and the ability to communicate information involving programs, functions, and services specific to theatre education and theatrical production, academic scheduling, and theatre research, including the following: Travel reimbursement policy and procedures Recording the schedule of classes Organizing catering for multiple annual events Recording and distributing agendas and minutes from departmental meetings in a timely manner Facilitating the employment process from job posting to completion Ordering scripts and applying for copyright permissions for theatrical productions Preparation of documents and reports Use of office technology, compiling records, organizing, and maintaining files Facilitating communication between administration, faculty, and students Posting email and social media information to all stakeholders as needed Greeting//referring/ assisting visitors/clients/staff/others Mail distribution and photocopying The work often involves a public contact role to clarify or provide information regarding the activities of the work unit. Position may serve as the primary staff assistant to a department or program manager
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education	High proficiency in office technology and ability to learn/use campus-specific systems; excellent written communication, verbal/interpersonal, and customer service skills required. Demonstrated use of Microsoft Office and Google Suite software applications to achieve efficiency and productive analysis and reporting, and presentation results (Word, Excel). Experience in planning departmental events and processing travel arrangements. Experience with web design or social media promotion. Exposure to University/college-based software systems and policy is strongly preferred.
Necessary Licenses or Certifications
Work Location	Robinson 363
Posting date	12/18/2025
Closing date	01/04/2026
Proposed Hire Date	02/16/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Have you graduated from high school, or do you have an equivalent combination of education and experience?
- Yes
- No
*
Do you have administrative experience managing a front office, processing travel, reimbursements, and managing calendars? If so, please explain your experience.

(Open Ended Question)
*
Please describe your customer service skills and your understanding of "customer service."

(Open Ended Question)
*
Please explain your experience in the arts.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents

Contact Information for References