New

Scheduling and Events Summer Professional Intern

University of Wisconsin Madison
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Feb 01, 2026
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Jobs Hub to apply through the internal application process. Job Category:University Staff Employment Type:Temporary (Fixed Term) Job Profile:Recreation Program Coordinator Job Summary: Recreation & Wellbeing (Rec Well) at the University of Wisconsin-Madison is seeking a detailoriented, innovative, and energetic summer intern to support scheduling and event operations within one of the nation's premier collegiate recreation departments. This internship offers a rare opportunity to gain handson experience with a wide variety of events- from largescale campus festivals to internal trainings and recreationbased programs- while learning event production in stateoftheart facilities unlike traditional conference or hotel venues. Ideal for students pursuing a future in event management, hospitality, or recreation, this role provides robust professional development, leadership experience, and portfolioready project work. The Scheduling & Events Summer Professional Intern plays a key role in supporting Rec Well's event operations, scheduling processes, and major summer/fall programming. This position offers immersive, full life cycle event experience, from intake and planning to logistics coordination, to onsite execution and evaluation. The intern will assist in major initiatives including: Planning and executing Wisconsin Welcome signature events, such as the Bakke Block Party and Nick @ Night, which draw thousands of students. Supporting the July annual program submission intake, helping departments prepare fall and annual schedules, trainings, and programs. Documenting and updating the Scheduling & Events knowledge base & inventory tracking, strengthening internal workflows and operational consistency. Particular attention will be paid to student staff resources and structure in preparation for the Fall. Coordinating internal and external events, including training, recreation programs, and special events. Key Job Responsibilities: Coordinates logistics for events and programs Prepares and monitors budgets and purchases expenditures as needed Develops targeted communication plans and materials based on established goals Identifies, proposes, and implements new or revised operational policies and procedures Assists in implementing the staffing resource allocation plan including hiring, training, and supervision Engages in the Rec Well professional internship development curriculum, all staff meetings, divisional committees, and other professional development responsibilities and opportunities. Department: Scheduling and Events Compensation: $22.50/Hour Required Qualifications: Strong communication, leadership, and organizational skills. Ability to think creatively and critically to solve problems. Demonstrated commitment to high-quality customer service. Experience with Microsoft Office Suite (Word, Excel, Outlook) or similar software Preferred Qualifications: Prior event, customer service, or leadership experience strongly preferred. Work Schedule: Monday-Friday 8:00 AM- 5:00 PM. Times will vary by day and there is flexibility. This position will work from June-September 2026 and average 25-30 per week. Summer Professional Internship Information: Internships are limited-time employments lasting 400 total hours Internship dates are approximate and will run June 2026 to August 2026 Education: HS Diploma - Required Bachelor's Degree - Achieve or advancing towards bachelor's degree or higher in a related field. How to Apply: As part of the application process, you will be required to upload a current resume. Contact Information: Madelyn Johnson, recruitment@recwell.wisc.edu Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.