Administrative Operations Coordinator

On-Site | Breinigsville, PA

$22/hour | Monday-Friday, 7:00 AM - 3:30 PM

Temporary role through September

Are you detail-oriented, organized, and energized by keeping operations running smoothly? We're seeking a Administrative Operations Coordinator to support critical daily and weekly transportation and production activities at a fast-paced manufacturing and distribution site. This is a hands-on, on-site role where accuracy, communication, and follow-through truly matter.

This temporary opportunity runs through September and is ideal for someone who enjoys structured work, collaborating with carriers and drivers, and being at the center of daily logistics execution.

Daily Responsibilities

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  Verify, generate, and process Bills of Lading (BOLs) for inbound shipments

  
  
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  Reconcile water received against production and delivery records

  
  
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  Maintain running logs, water trackers, and monthly reconciliation files

  
  
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  Create and distribute daily load schedules based on production plans

  
  
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  Prepare and send daily load reports by 8:30 a.m.

  
  
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  Build BOL files and water logs for next-day operations

  
  
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  Prepare and distribute tanker schedules by end of day

  
  
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  Update driver schedules and trackers as changes occur

  
  
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  Track driver hours and maintain shift and compliance calendars

  
  
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  Update operational tracking files to ensure accurate reporting

  
  
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  Process and submit carrier payments

  
  

Weekly Responsibilities

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  Send weekly driver schedule confirmations to all carriers

  
  
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  Extend, manage, and adjust driver schedules as needed

  
  
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  Process carrier and maintenance payments

  
  
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  Update load schedules to align production needs, spring availability, and driver capacity

  
  
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  Revise tanker schedules based on updated availability

  
  

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  Strong attention to detail and ability to manage multiple daily deadlines

  
  
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  Comfort working with schedules, trackers, logs, and reconciliation files

  
  
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  Clear communication skills and confidence working with drivers and carriers

  
  
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  Proficiency with Microsoft Office (especially Excel)

  
  
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  Prior logistics, transportation, operations, or administrative experience preferred

  
  
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  Ability to work on site, full time, in a fast-paced environment

  
  

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  $22/hour, paid weekly

  
  
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  Direct deposit

  
  
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  Temporary health benefits available through Hunter Hamilton

  
  

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Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.