New

Administrative Assistant

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Feb 25, 2026

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	Study Abroad
Overview	With over 160 programs in over 50 countries, the Rutgers Global-Study Abroad Office directly enrolls approximately 1,000 students and has a total budget of over $8 million. Operating much like an undergraduate college of the University, the office is responsible for recruitment, admission, retention, academic support, teaching, assessment, and the functions of offices of student life, housing, counseling, and recreation.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Study Abroad Office. Among the key duties of the position are the following: Serves as the first point of contact for students, faculty, and guests within the Rutgers Global-Study Abroad Office and provides administrative support and assistance to overall flow and process of the office. Serves as the first point of contact for students, families, and partner offices, welcoming visitors in person, by phone, and via email while fostering a supportive environment from initial interest through re-entry. Manages the primary study abroad email account and front reception, providing accurate and courteous responses to inquiries about policies, procedures, and program requirements. Supports the study abroad application process, including maintaining course pre-approvals, processing transcripts with academic units and the Registrar, and scheduling advising appointments. Participates in outreach campaigns (email, text, and calling) to follow-up with students on application requirements. Prepares travel documents (visa, health insurance, acceptance letters), monitor pre-departure requirements, and coordinate post-program evaluations. Provides administrative support to advising and leadership teams, including office operations such as supply ordering, facilities coordination, and calendar management. Hires, trains, and supervises student employees to support office operations, special projects, and event staffing. Represents Rutgers Global-Study Abroad at key events, promoting study abroad opportunities and cultivating university partnerships. Performs other duties as assigned to advance the mission and operations of the office.
FLSA	Nonexempt
Grade	03
Salary Details	Up to 60K
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of the administrative field and student communication techniques.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent organizational and communication skills. Attention to detail and problem-solving skills. Demonstrated ability to handle sensitive/confidential material in a professional manner. Ability to effectively prioritize multiple tasks and situations in a high-volume busy office to ensure the Rutgers Global-Study Abroad Office runs efficiently in the day-to-day operation. Basic understanding of the mission, vision, role, and goals of the Rutgers Global-Study Abroad Office.
Preferred Qualifications	Experience living or studying abroad preferred. Ability to speak a second language, in addition to English.
Equipment Utilized	Terra Dotta Study Abroad applicant database.
Physical Demands and Work Environment	Some evening and weekend hours.
Special Conditions

Posting Details

Posting Number	26ST0307
Posting Open Date	02/25/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement