Deputy CFO of Accounting

Note: APA operates on a 37.5-hour work week with one-hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

The Deputy CFO of Accounting is responsible for directing and overseeing the following areas:

• All areas of accounting operations including: payroll, cash receipts, accounts receivable, credit/collections, customer service, and A/P disbursement functions of the association and related entities (C6, APA Divisions).
• All areas of accounting, audit, and tax including: cash flow, independent audits, tax reporting, and financial reporting of the operations of the Association and/or related entities (real estate LLCs, C6, APA Divisions).
• Responsible for managing the accounting office staff; interacting with auditors, bank representatives, and investment consultants.

As designated by the CFO serves or represents the CFO in his/her absence.

Education and Experience Required

• Education: Bachelor's in Accounting or Finance/Business with accounting concentration.
• Preferred: Master's degree in business related field
• Experience: 10+ years of accounting at a mid to senior level: preferred in a non-profit financial environment
• Required: Knowledge of cash management, A/P, A/R, payroll, and other accounting operations processes
• Required: Certified Public Accountant (CPA)

Position requires someone with outstanding written and verbal communication skills, the ability to work effectively with all levels of staff using a variety of mediums, and a strong accounting background. The incumbent must have strong management, interpersonal, and listening skills. Experience in dealing with external auditors necessary. The incumbent must have the ability to thoroughly understand complex financial issues to convert and simplify into charts/graphs or narrative that laypersons can understand. The incumbent must have the ability to synthesize matters to identify the core issue and determine appropriate steps to resolve while balancing the risk/liability to the Association.

Computer Skills Required

• Must possess superior skills with Microsoft applications and analytical and data base tools.
• Experience with Business Central and Jet Reports a plus
• Must have the ability to design and maintain accounting reports.

Responsibilities

• Oversee and provide lead direction of the accounting office to meet goals and objectives timely. Develop/change APA's accounting processes and/or systems to a higher level of usefulness, understanding, effectiveness and timeliness to continually meet the needs of the Association including executive management, program managers, and Division leaders. Ensure the integrity of the general ledgers for all entities and intercompany transactions.
• Oversees the disbursement functions of the Association (payroll and accounts payable.) Supervises the managers and staff in respective areas. Directs the timely and accurate payment of outstanding invoices and reimbursements to staff/members/vendors. Directs the processing of the bi-weekly payroll and related tax deposits. Manages unclaimed property reporting and remittances. Ensures sub ledgers agree to general ledger. Ensures existence of proper internal controls, appropriate levels of review, and adherence to regulatory requirements. Reviews and creates contract purchase orders in the Accounts Payable system. Oversees the employee credit card program. Oversees year end accrual process. Assists in assessing cash needs.
• Oversees the cash receipts and accounts receivable/credit and collections functions and supervises the managers and staff in respective areas. Assures the timely depositing of all funds received, and the preparation of all association A/R invoices. Reviews/analyzes various schedules for accuracy and efficiency; oversees; periodic state sales tax reporting and filing, bad debt write-offs, weekly dues and subscriptions report.
• Oversee and provide lead direction of the annual audit/tax process from data gathering to finalizing the audited financial statements, footnotes, and tax returns for APA, APASI, LLC, Divisions and Pension Plan.
• Communicate with auditors, tax professionals, bank representatives, lawyers, investment consultants, and governance members routinely.
• Oversees the timely reconciliation of bank accounts.
• Coordinates sub-ledger closings and postings to the general ledger. Ensures that the sub-ledger in each operating area and general ledger are reconciled periodically and that any necessary corrections are made. Ensures that advance and prepaid accounts are reviewed and managed appropriately.
• Approve institutional expenditures up to $100,000, with full authority in absence of CFO. Manage cash balances, transfers between accounts and entities, and the line of credit.
• Ensure that all staff have access and are obtaining appropriate professional development and cross training to increase accuracy, productivity, skills, and morale.
• Plans for existing or ongoing projects, programs, operations and systems such as annual dues and subscriptions processing, accurate weekly reporting and 'Jet' reporting.
• Seeks out and determines ways to enhance, improve, and streamline business operations and tasks.
• Other Duties as Assigned

About APA:

The American Psychological Association (APA) represents 146,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

APA offers a generous employee benefits program, including Remote Work/Flexible Scheduling; a 401(k) option with employer match of up to 4%; medical, dental, and vision insurance options and an outpatient mental health benefit; paid personal/vacation time plus 12 paid holidays; Family/Medical Leave; tuition assistance; an Employee Assistance Program (EAP); short- and long-term disability insurance; and more.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA's Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA's applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law. #LIRemote