Assistant Manager Facilities

GENERAL PURPOSE:

The Assistant Manager - Facilities Management assists the Facilities Manager with all activities related to directing the operation of the City's Facilities Management operation. This work is performed under general supervision - the incumbent normally receives little instruction on routine work and general instruction on new projects and assignments; work is reviewed periodically with primary feedback given with final results. Work is reviewed through observation and review of results achieved.

ESSENTIAL FUNCTIONS:

NOTE: The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position orto reasonably accommodate individuals with disabilities.

Directs, plans, and coordinates the personnel within the department.

Inspects work performed by subordinates in the department.

Assists management with procedural and operational recommendations; assists with input on preparing reports, calculating, and analyzing data.

Physically inspects city facilities and equipment.

Acts as the Facilities Manager in the manager's absence.

Creates, updates, and maintains project files including, but not limited to, project costs, plans, maintenance work, etc.

Coordinates and keeps detailed records of inspections for elevators, life safety systems, fire extinguishers, etc. and pays subcontractors for services, evaluates performance and reviews contractual compliance and schedule reparations of any inspection deficiencies.

Perform other work as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Workingknowledge of occupational hazards, safety rules, and practices and the ability to transmit such knowledge to subordinates.

Skill in the operation of modern office equipment, computers, and software, including Microsoft Office applications (Word, Excel, PowerPoint, etc.).

Ability to read and follow construction plans and blue prints for the purpose of construction, calculations, and estimations.

Ability to analyze data and make recommendations; ability to make calculations.

Ability to schedule and inspect work and deal tactfully and courteously with the general public.

Ability to remain on call, 24 hours a day, seven days a week for after-hours repairs, emergencies, and other related concerns.

Ability to make critical and difficult decisions with some direction that conform to the policies and procedures of the City and the Department.

Ability to establish and maintain effective relationships with employees, supervisors, city officials, and the general public.

Ability to communicate information tactfully and impartially, both in person and in writing with all staff, city officials, and the general public.

Ability to demonstrate proficiency in the City of Winter Park Core Competencies.

Ability to understand and follow oral and written instructions and keep accurate records.

The duties of this position are performed with working knowledge - the candidate has ability to recall and apply important and commonly-used information from relevant source documents or information in a particular subject field.

MINIMUM QUALIFICATIONS:

High School Diploma or equivalent, supplemented by a minimum of five years of construction/project/ facilities management experience with strong working knowledge of electrical, plumbing, and HVAC and completing projects on time.

At least three years of supervisory experience is required, five years of experience is preferred.

An equivalent combination of education, training and experience, which provide the necessary knowledge, skills, and abilities and other competencies required for the position may be considered.

CERTIFICATIONS, TRAINING, SPECIAL REQUIREMENTS:

Within 90 days of employment, must be able to pass the P-card test and be responsible for any p-card issued.

Possess and maintain a valid State of Florida Driver's License, Class E or higher.

Note:All certifications must be current at the time of application and must be maintained as a condition of continued employment.

OTHER REQUIREMENTS:

Physical

This is medium work requiring the exertion of 50 pounds of force occasionally, up to 25 pounds of force frequently, and up to 10 pounds of force repetitively to lift, carry, push, pull, and reposition objects.

Ability to traverse about a variety of city facilities/jobsites, with or without reasonable accommodation.

Ability to ascend/descend stairs, scaffolds, and ladders.

Ability to remain stationary at jobsites for extended periods of time and repetitively operate related equipment for repairs/maintenance.

Ability to manipulate objects, demonstrate small, precise movements, and operate necessary equipment such as small hand and power tools repetitively or continuously.

Environmental

Tasks may require frequent exposure to adverse environmental conditions including inclement weather, sun, extreme temperatures, odors, dirt and dust, loud noises, and hazardous chemicals, etc.

Sensory

Tasks require the manipulation of objects and demonstration of small, precise movements, the ability to detect and distinguish various features of one's surroundings, and the ability to effectively communicate and exchange information with others.

The job description does not constitute an employment agreement between the City and employee and is subject to change by the City as the needs of the City and requirements of the job change.