Administrative Aide - Office of Medicaid Innovation (OMI)

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Apr 09, 2026
Administrative Aide - Office of Medicaid Innovation (OMI) Administrative Aide - Office of Medicaid Innovation (OMI) Hiring Department: Ofc Medicaid Innovation Location: Urbana, IL USA Requisition ID: 1040583 FTE: 1 Work Schedule: Monday - Friday; 8:30AM - 5:00PM; TBD Shift: Days # of Positions: 1 Workplace Type: Remote Posting Close Date: April 15, 2026 Salary Range (commensurate with experience): $50,000.00 - 65,000.00 / Annual Salary (Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. System Office jobs such as this one are not eligible for the Referral Program and Sponsorship for Work Authorization in not available for this position. The Administrative Aide will provide dedicated project and administrative support for OMI's Boards and Commissions portfolio. This role supports the planning, coordination, and documentation of advisory councils, statutory boards, and commissions, ensuring compliance with state and federal requirements and supporting effective collaboration between OMI, HFS, managed care organizations, and external stakeholders. Illinois Department of Healthcare and Family Services (HFS) is Illinois' single state Medicaid agency and the state organization responsible for administering Illinois' Medical Assistance and Child Support programs. Candidates must reside in or within reasonable commuting distance of Springfield, Illinois or Chicago, Illinois, as regular in-person attendance at internal operations meetings, strategic planning sessions, and public-facing board and commission meetings is required. This position may also require occasional evening and/or weekend work to support scheduled meetings Duties & Responsibilities: Meeting Planning, Coordination, and Documentation Coordinate Boards and Commissions meetings, including scheduling, agenda development, material preparation, and post-meeting follow-up on action items. Organize, prepare, and distribute meeting materials, reports, presentations, and summaries to internal and external stakeholders. Track attendance, take detailed meeting minutes, and prepare formal post-meeting documentation in accordance with compliance and record-keeping standards. Maintain records of Boards and Commissions actions, decisions, and progress reports for audit and reference purposes. Identify and resolve administrative or coordination issues to ensure Boards and Commissions activities run smoothly and on schedule. Board & Commission Administration and Governance Support Provide dedicated administrative and project management support for OMI Boards and Commissions, including advisory councils and governance bodies. Compliance, Reporting, and Timeline Management Assist in tracking statutory deadlines, reporting requirements, deliverables, and timelines associated with Boards and Commissions activities. Maintain records and documentation to support compliance, audit readiness, and governance standards. Document Management and Quality Assurance Provide data entry, document management, and quality assurance for Boards and Commissions materials within designated tracking systems and shared repositories. Proofread and review documents to ensure accuracy, consistency, and alignment with OMI, University, and HFS standards. Other Duties Perform other related duties as assigned. Minimum Qualifications Required: 1. High school graduation or equivalent 2. Any one or any combination totaling five (5) years (60 months) from the following categories: A. college course work in business, finance, accounting or a related field: 60 semester hours or an Associate's degree equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) 120 semester hours or a Bachelor's degree equals three (3) years (36 months) Master's degree or higher equals four (4) years (48 months) B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles Preferred Qualifications: One (1) year (12 months) in education, training and/or work experience in the area of Medicaid policy, healthcare, and/or general administrative operations. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. #LI-AB1 To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19483?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-ff5a0b0edd99ad4786045e01cdf7b061