Essential Duties and Responsibilities: Position Summary: Provides administrative and accounting-clerical support to the Office of Finance and related divisions, supporting project and office staff with minimal supervision. Manages front-desk coverage during business hours, maintains records and logs, and coordinates communications, schedules, and meeting logistics. Performs document production, distribution, and courier tasks while ensuring accuracy, confidentiality, and compliance with office procedures. Supports travel, financial system, and reporting activities using USPTO tools and standard office software. Essential Duties and Responsibilities:
- Provide day-to-day administrative support to Office of Finance staff, including answering/screening calls, handling correspondence, and maintaining calendars.
- Maintain logs, databases, and filing systems (electronic and paper), supporting data tracking, compliance reporting, and periodic status updates.
- Coordinate meetings and conferences, assemble background materials, and document proceedings when required.
- Prepare, review, and route routine correspondence and outgoing packages for internal consistency, required clearances, and procedural compliance.
- Process and distribute documents/media: copy, quality-check, reassemble originals, fax/transmit, and verify delivery through logs.
- Perform internal courier pick-up/delivery across the USPTO campus and support front-desk operations during normal business hours.
- Support finance operations and special projects, including time and attendance, W-9 processing, supply orders, system entries/requisitions, and A-123 documentation.
- Assist with travel-related processing (e.g., voucher processing/audits, expense tracking, cash receipts/collections) and user support for travel/financial systems (e.g., Momentum, Concur, ARMS).
Growth Path (Role Expectations):
- Immediate focus: Learn office workflows, points of contact, and required procedures for records handling, correspondence routing, and front-desk coverage. Demonstrate consistent accuracy and responsiveness in maintaining logs/files, coordinating schedules/meetings, and completing document copying/transmittals with proper quality checks. Build working proficiency in required systems and tools used for finance and travel support.
- Within 6-12 months: Operate independently with minimal rework, proactively managing priorities and resolving routine issues while escalating non-routine matters appropriately. Serve as a dependable resource for travel and finance administrative processes (e.g., voucher workflows, tracking, records integrity) and support system-user administration tasks as assigned (e.g., ARMS user maintenance/revalidation). Contribute to process improvements, clearer reporting, and effective coordination across teams and vendors.
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Required Qualifications |
Education and Work Experience: Required Qualifications - Experience & Skills:
- Minimum three (3) years of progressively responsible administrative/clerical experience (accounting, finance, or travel support experience preferred).
- Ability to work independently, handle changing priorities, and exercise sound judgment when routing requests and escalating non-routine issues.
- Proficiency with office productivity tools (e.g., word processing, spreadsheets, email) and comfort learning agency systems and databases.
- Experience maintaining accurate logs, files, and records, including handling sensitive or personally identifiable information with discretion.
- Strong written and verbal communication skills; customer-service orientation for front-desk and phone/email support.
- Attention to detail for document review, quality checks, and compliance with procedures and required clearances.
- Experience supporting meeting logistics (scheduling, materials, minutes) and coordinating across teams/vendors.
- Ability to perform document production/distribution tasks (copying, scanning/faxing, tracking transmissions) and internal deliveries as needed.
Education:
- High school diploma or GED required. Additional coursework or certifications in business administration, accounting, or office management are a plus.
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Corporate Values Alignment:
- Passionate - Demonstrates a strong enthusiasm for the work, the company and client's mission, and the impact it has on others. Enthusiasm, dedication, team motivation, continuous learning, and ownership.
- Selfless - Demonstrates a willingness to put the needs of others, the team, and the company above personal interest. Helping others, knowledge sharing, teamwork, inclusivity, and humility.
- Trailblazer - Leads the way with a pioneering spirit, setting new standards, and creating paths for others to follow. Leading by example, fostering innovation, mentoring, owning new ventures, and encouraging experimentation.
- Impactful - Strives to make a meaningful and measurable difference that contributes positively to the company, clients, and the community. Focus on results, performance tracking, community contributions, empowerment, and improvement.
- Innovative - Striving to think creatively, improve processes, and bring new ideas to life that drive business and client success. Staying current with industry trends and activities to ensure Impyrian stays ahead of competitors and exceeds client expectations. Proactive idea generation, calculated risk-taking, collaboration, growth mindset, and tech adoption.
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Physical Requirements:
- Ability to sit for extended periods while working at a desk or workstation.
- Prolonged use of a computer and keyboard, including typing and using a mouse.
- Ability to walk or stand occasionally to attend meetings, interact with colleagues, or move around the office.
- Clear vision (with or without corrective lenses) for reading documents, viewing computer screens, and performing detailed tasks.
- Ability to maintain focus and attention to detail throughout a full workday.
- Repetitive motions are associated with tasks such as typing and using a mouse.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Compensation and Benefits |
Disclaimer on Compensation Range The compensation range listed for this position is provided in accordance with applicable pay transparency laws and reflects the employer's good faith estimate of what we expect to pay for the role at the time of posting. This range does not represent a specific offer and should not be interpreted as a guarantee of compensation. Actual compensation offer may fall outside of the posted range and will depend on a variety of factors, including but not limited to:
- Relevant skills and experience
- Education and certifications
- Market and business needs
- Internal pay equity
- Location and cost of living
We encourage all interested applicants to apply, regardless of whether their desired compensation aligns perfectly with the posted range.
- Hourly Wage: $25.65 - $26.16
Full-time employees are eligible for the following benefits:
- Medical insurance
- Dental insurance
- Vision insurance
- Life and disability insurance
- 401k plan including company match
- Paid federal holidays
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- Paid Time Off or Vacation/Sick time *depending upon contract
- Parental leave
- Bereavement leave
- Education/Training reimbursement
- Employee Assistance Program
- Other voluntary benefits available
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Impyrian
25.65 To 26.16 (USD) Hourly
medical insurance, dental insurance, vision insurance, parental leave, paid time off, sick time, 401(k)
May 28, 2026