Facilities & Space Planning Coordinator
New York, NY
Hybrid
Pay : $40.00-42.00 per hour
26-01532
Job Summary
The Facilities and Space Planning Coordinator supports workplace planning and facilities operations by coordinating moves, tracking service requests, managing space data, and facilitating communication between customers, contractors, and internal teams. This hybrid role works closely with senior planning and facilities leadership to ensure timely execution of moves, furniture updates, signage installation, and workspace modifications. The position requires strong organizational skills, attention to detail, analytical capabilities, and the ability to represent the facilities and real estate team in a professional, customer-facing capacity.
Job Responsibilities
Monitor and track incoming workload through the work management system and internal tracking tools.
Maintain spreadsheets and reports for job categories including moves, desk reassignments, signage, equipment, and related requests.
Order materials and equipment and track delivery and installation status.
Coordinate and oversee office moves and related logistics.
Schedule and coordinate calendars for moving furniture, equipment, and personal belongings.
Update service tickets, enter notes, and process closeouts in the work management system.
Support furniture systems and workspace configurations as needed.
Update space management databases to reflect seating assignments and space changes.
Order and coordinate signage updates, ensuring accuracy and collaboration with facilities operations for installation.
Create tables, reports, and summaries based on operational data.
Assign work to movers for tasks including relocations, shredding swaps, installations, and materials management.
Monitor work logs and timesheets for moving teams and provide totals for leadership review and approval.
Meet with customers to clarify workspace needs and provide status updates.
Inspect furniture and workspace areas to determine repair or replacement needs.
Ensure all customer communications reference appropriate ticket numbers for tracking.
Assist management staff with documentation, scanning, copying, and administrative support as needed.
Coordinate efforts between operations and planning teams to ensure efficient workflow.
Prioritize and expedite tasks to meet deadlines and service expectations.
Job Requirements
Strong written and verbal communication skills with the ability to interact professionally with customers and leadership.
Proficiency in Microsoft Excel and PowerPoint.
Strong analytical and organizational skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Experience with work order or facilities management systems preferred.
Ability to work in a hybrid environment and support onsite coordination as needed.
Detail-oriented with strong follow-up and status-tracking skills.
Education
High school diploma or equivalent required.
Associate or bachelor's degree in business administration, facilities management, or a related field preferred.
Work Experience
Experience in facilities coordination, space planning, real estate operations, or administrative support in a corporate environment preferred.
About Equiliem
Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.
Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.
For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.
Benefits
We offer a comprehensive benefits package to our employees, which includes:
- Medical Insurance
- Vision & Dental Insurance
- Life Insurance
- Matching 401(k)
- Commuter Benefits
- Employee Discounts & Rewards
- Payroll Payment Options
Future Communication Consent
By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.
EEO Employer
Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.
Equiliem
medical insurance, dental insurance, life insurance, 401(k)
May 28, 2026