Executive Assistant

Why this role matters:

The Associated Pressseeksa highly organized,proactiveand collaborative Executive Assistant to support the Senior Vice President & Executive Editor while partnering closely with other key leaders across News.

Based in our New York headquarters, the Executive Assistant will serve as a trusted partner to newsroom leadership, managing complex schedules and priorities, coordinating meetings and travel, supporting special projects and facilitating coordination across teams and time zones. This role follows a hybrid work schedule with regular in-office collaboration with newsroom leadership. The successful candidate will exercise sound judgment, maintain strict confidentiality and anticipate needs in a dynamic 24/7 news operation.We are looking for someone who is solutions-oriented, detail-focused and calm under pressure, with the ability to manage multiple priorities while maintaining accuracy, professionalism and discretion.

What you will do:

Reporting to the Senior Vice President & Executive Editor, you will:

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  Manage the complex calendar and scheduling priorities for the Senior Vice President & Executive Editor.

  
  

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  Coordinate domestic and international travel arrangements,itinerariesand related documentation.

  
  

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  Organize and support meetings, gatherings andspecial events, includinglogistics,materialsand follow-up.

  
  

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  Prepare presentations,reportsand other administrative materials as needed.

  
  

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  Handle confidential editorial, personnel and operational information with discretion and professionalism.

  
  

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  Prepare andsubmitexpense reports andassistwith invoice processing.

  
  

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  Coordinate across departments and global teams to support newsroom operations and leadership priorities.

  
  

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  Support day-to-day administrative operations, including office supply coordination.

  
  

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  Perform other duties and special projects as assigned.

  
  

Who you are:

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  3+ years of experience as an executive assistant or in a comparable administrative support role, including experience supporting senior leaders or executives.

  
  

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  Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment with minimal supervision.

  
  

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  Proven ability toanticipateneeds, solve problems independently and adapt quickly to changing priorities.

  
  

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  Exceptional organizational skills and attention to detail.

  
  

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  Strong judgment,professionalismand ability tomaintainconfidentiality.

  
  

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  Excellent written,verbaland interpersonal communication skills.

  
  

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  Advancedproficiencywith Microsoft Office Suite, particularly Outlook, Excel,PowerPointand Word.

  
  

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  Experience using Zoom, Concur or similar expense-management systems and workplace collaboration tools.

  
  

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  Ability and willingness to occasionally work nights and weekends in support of a 24/7 global news operation.

  
  

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  Advanced-level professional competency in written and spoken English.

  
  

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  Authorization to work in the United States for any employer is mandatory.

  
  

What will set you apart:

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  Experience supporting executives in a fast-paced, deadline-driven or newsroom environment.

  
  

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  Experience coordinating complex schedules and meetings across multiple stakeholders and time zones.

  
  

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  Familiarity with Slack and other collaborative communication platforms.

  
  

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  Comfort learning and usingnew technologiesand productivity tools, including AI-enabled tools.

  
  

Location:

AP employees are required to work from the offices on a hybrid basis three days per week, on Tuesday, Wednesday, and Thursday

Why join us:

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  A mission-driven, inclusive environment focused on both individual and collective success.

  
  

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  Opportunities for professional development to help you grow your career.

  
  

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  Access to tools, mentorship and resources designed to support your success.

  
  

Salary & Benefits:

Theanticipatedsalary range for this position is $80,000 to $90,000, contingent on experience and other job-related factors.

Employees are eligible toparticipate, according to the terms of the official plan documents, in a 401(k) plan and employer-sponsored health insurance plan and are eligible for paid time off and holidaysin accordance withAP policy. The Associated Press offers comprehensive benefits, which include:

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  Competitive medical, dental and vision coverage

  
  

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  Retirement benefits

  
  

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  Company-paid life insurance

  
  

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  Paid vacation and sick days

  
  

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  Paid parental leave for any new parent

  
  

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  Mental well-being resources

  
  

Application Deadline is Friday June 12 at 11:59pm ET