Director of Procurement

Salary: 140,000/year - $160,000/year

Position Summary:

The Director of Procurement will lead and manage Children's Aid's newly established Procurement Department overseeing all purchasing activities across the organization, including sourcing, vendor management, purchasing operations, and procurement systems. This role is responsible for setting and executing procurement strategy, leading change management initiatives, ensuring compliance with organizational policies and regulatory requirements, and improving efficiency, effectiveness, and value across the organization's purchasing activities.

The Director of Procurement develops and implements procurement practices that promote fiscal responsibility, operational excellence, and strong stewardship of organizational resources. Working closely with Finance, Management & General, and Program leadership, this position strengthens procurement processes, optimizes vendor relationships, and supports Children's Aid mission and operational goals through effective and compliant purchasing operations.

Essential Duties:

Strategic Procurement Leadership

• Define, develop, and execute the organization's procurement and Procure to Pay (P2P) strategy aligned with Children's Aid financial and operational goals.
• Drive cost savings and operational efficiencies through strategic sourcing, contract negotiation, and spend management.
• Lead continuous improvement initiative to enhance procurement efficiency, effectiveness, service delivery, and organizational value.
• Support organizational planning through procurement forecasting, spend analysis, resource optimization, and purchasing-related budget planning.

Procurement Operations and Vendor Management

• Oversee all procurement activities, including sourcing, purchasing, vendor management, contract administration, and related operations.
• Manage procurement systems and platforms, including the NetSuite purchasing module, requisitions, purchase orders, and associated workflows.
• Monitor purchasing activities and spending against budget, assisting departments with purchasing forecasts and resource planning as needed.
• Develop and maintain productive relationship with vendors and service providers to ensure quality, value, and operational effectiveness.

Change Management and Cross Functional Collaboration

• Lead change management initiatives associated with the implementation of new procurement systems, policies, workflows, and operational improvements.
• Develop, monitor, and report on procurement performance metrics and key performance indicators (KPIs) including cost savings, P2P cycle time, stakeholder satisfaction, and operational effectiveness.
• Partner cross functionally with Finance, Management & General, and Program leadership and staff to identify and address procurement-related needs and challenges.
• Prepare analyses, reports, and recommendations for leadership regarding procurement performance, opportunities for improvement, and strategic decision-making.
• Foster strong cross-functional partnerships through regular engagement with Finance, Program, and administrative leadership. This role requires regular in-person collaboration with team members and stakeholders to support effective communication, operational execution, procurement planning, change management initiatives, and timely decision-making across the organization.

Financial Stewardship and Compliance

• Ensure compliance with procurement policies, approval limits, funding requirements, regulatory standards, internal controls, and audit requirements.
• Monitor procurement activities to ensure adherence to documentation standards, purchasing guidelines, and organizational procedures.
• Support audits, compliance reviews, and monitoring activities related to procurement operations.
• Promote responsible stewardship of organizational resources through effective procurement practices and sound fiscal management.

Leadership and Staff Development

• Oversee, support, and develop procurement staff through effective supervision, coaching, training, and performance management.
• Foster a collaborative, customer-service-oriented work environment that promotes accountability, continuous improvement, and professional growth.
• Support staff development and knowledge sharing to strengthen procurement capabilities across the department.

Minimum Qualifications:

• Bachelor's degree in Business, Finance, Supply Chain, Accounting, Public Administration, or a related field. Master's degree or professional certification preferred.
• Minimum of eight(8) years of progressively responsible experience in procurement, purchasing, supply chain, or Procure-to-Pay (P2P) leadership.
• Minimum of three (3) years of supervisory or management experience, including oversight of staff.
• Knowledge of nonprofit or publicsector procurement controls within large, complex organizations with government funding and private revenue sources.
• Demonstrated experience leading large-scale change management initiatives.
• Excellent analytical and quantitative skills, with the ability to synthesize complex data into actionable insights and recommendations.
• Exceptional written, verbal, and interpersonal communication skills, including the ability to communicate effectively with diverse stakeholders.
• Proven ability to manage multiple priorities, meet deadlines, and perform effectively in a fast-paced environment.
• People management, supervision, and coaching skills.
• Tech savvy individual with proven proficiency with Microsoft Office Applications, ERP, and P2P systems, including advanced Excel, NetSuite, and AvidXchange.
• Commitment to the Children's Aid mission.

Key Competencies:

• Demonstrates a strategic, analytical mindset with strong problem-solving skills and the ability to develop and execute long-term procurement strategies aligned with organizational priorities, financial objectives, and operations needs. Anticipates challenges and identifies opportunities for continuous improvement.
• Demonstrates change management expertise with the ability to lead organizational change by building stakeholder buy-in, communicating clearly, and supporting teams through new systems, policies, and operational improvements. Influences decision-making across the organization through collaboration and subject matter expertise.
• Maintains a commitment to compliance, stewardship, and accountability by ensuring procurement decision support fiscal responsibility, cost-effectiveness, adherence to funding requirements, internal controls, and organizational policies.
• Demonstrates an attention to detail and commitment to accuracy while establishing clear processes, monitoring performance metrics, and ensuring high quality execution of procurement operations.
• Proactively builds and maintains collaborative, solutions-oriented relationships with internal stakeholders, vendors, and external partners while balancing organizational priorities, customer service, and operational effectiveness.
• Demonstrates excellent leadership and coaching ability by creating an inclusive, high-performing team environment through effective supervision, mentoring, performance management, and support of staff development, accountability, and engagement.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.

Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well

Goal Completion - Inspired to perform well by the completion of tasks

Bachelors (required)

8 - 10 years: Progressively responsible experience in procurement, purchasing, supply chain, or Procure-to-Pay (P2P) leadership (required)
4 - 5 years: Tech savvy individual with proven proficiency with Microsoft Office Applications, ERP, and P2P systems, including advanced Excel, NetSuite, and AvidXchange (preferred)
3 - 4 years: Supervisory or management experience, including oversight of staff. (required)

Skills