Project Coordinator I

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Salary Range: $55,000-$75,000 Per Year

Project Coordinator

Position Summary:

The Project Coordinator provides administrative, operational, and project coordination support for one or more federal operations and maintenance (O&M) contracts. Working under the direction of the Project Manager, this position assists with planning, tracking, documenting, and coordinating project activities to support successful contract execution.

The Project Coordinator serves as a central point of coordination between project management, field operations, subcontractors, corporate departments, and clients to ensure projects remain organized, compliant, and on schedule. This role develops foundational knowledge of federal contracting, FAR requirements, contract administration, and project management while supporting multiple projects simultaneously.

This position does not have supervisory, budgeting approval, or profit and loss (P&L) responsibility.

Essential Duties and Responsibilities:

Project Coordination

• Support Project Managers in the planning, coordination, and execution of assigned contracts and task orders.
• Coordinate daily project activities to ensure schedules, deliverables, and milestones remain on track.
• Maintain project schedules, trackers, action item logs, and status reports.
• Assist with coordinating internal resources, subcontractors, suppliers, and vendors.
• Schedule and coordinate project meetings, prepare meeting agendas, record meeting minutes, and track action items through completion.
• Monitor project deliverables and follow up with responsible parties to ensure timely completion.

Contract Administration:

• Assist with administration of federal contracts, task orders, modifications, and project documentation.
• Coordinate work order and task order processing.
• Maintain organized electronic and hard-copy contract files.
• Prepare and distribute project correspondence and documentation.
• Assist with preparation and submission of contract deliverables.
• Ensure documentation is complete, accurate, and audit-ready.

Procurement and Financial Support:

• Assist with procurement activities including purchase requisitions, purchase orders, vendor coordination, and material tracking.
• Coordinate subcontractor documentation including insurance certificates, safety documentation, and contractual requirements.
• Assist with invoice preparation, subcontractor invoice review, and billing support.
• Track project expenditures and assist with maintaining project budgets.
• Support change order documentation and contract modifications.

Reporting and Compliance

• Compile project reports, dashboards, and Key Performance Indicators (KPIs).
• Assist with collecting and organizing operational data for monthly client reports.
• Track contract performance metrics.
• Support compliance with company policies, contract requirements, and applicable federal regulations.
• Maintain documentation supporting internal and external audits.

Communication and Client Support

• Serve as a liaison between project teams, subcontractors, corporate support departments, and clients.
• Coordinate information requests and document distribution.
• Provide timely communication regarding project status and outstanding action items.
• Support Project Managers during client meetings and contract reviews.

Travel Requirements

• Travel may be required to customer sites, project locations, company offices, conferences, and training events.
• Travel requirements will vary based on project assignments and business needs.
• A valid driver's license and the ability to travel by automobile and commercial airline, when required, are expected.

Other Duties

• Perform other duties and responsibilities as assigned to support contract performance, project execution, business operations, and organizational objectives.

Professional Development

• Develop working knowledge of:
  
  
  
  • Federal Acquisition Regulation (FAR)
  • Government contract administration
  • Operations and Maintenance (O&M) contracts
  • Project management principles
  • Procurement processes
  • Budget tracking
  • Quality management systems
  • Safety and environmental compliance requirements
  
  
  
  
• Participate in company training and professional development opportunities.

Minimum Qualifications:

Education

Bachelor's degree in:

• Business Administration
• Construction Management
• Project Management
• Engineering
• Finance
• Public Administration
• Or a related field

Equivalent combinations of education and relevant experience may be considered.

Experience

• 0-3 years of project coordination, administrative, operations, construction, facilities management, or government contracting experience.
• Internship or cooperative education experience in project management or government contracting is preferred.

Knowledge, Skills & Abilities

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to coordinate multiple priorities simultaneously.
• Strong attention to detail and accuracy.
• Ability to analyze information and solve routine problems.
• Professional customer service skills.
• Ability to work independently while supporting a collaborative team environment.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to quickly learn project management and contract management software.
• Familiarity with Microsoft Project, CMMS, or ERP systems is preferred.

Physical Requirements

• Ability to work in an office environment with occasional visits to active project sites.
• Ability to sit, stand, walk, and use a computer for extended periods.
• Occasionally lift or move up to 25 pounds.

Performance Expectations

Successful Project Coordinators consistently:

• Deliver accurate, timely, and audit-ready project documentation.
• Demonstrate strong organizational and communication skills.
• Independently manage assigned coordination activities.
• Effectively support multiple projects simultaneously.
• Develop proficiency in budgeting, procurement, scheduling, and reporting.
• Build a working knowledge of FAR and government contract administration.
• Proactively identify issues and assist with implementing solutions.
• Demonstrate readiness to assume limited contract management responsibilities as part of career progression.

We offer an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We offer a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

We gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration